Senior Administrative Analyst Job at City of Coral Gables
This is a highly responsible management position tasked with complex professional administrative work and analytical work. The Sr. Analyst will be responsible for performing a wide range of analytical and evaluative work, including assisting the Public Works Director in the preparation and management of the department's budget, facilitates the development, documentation and communication of long-range plans, objectives, goals, and strategies for the maintenance of City facilities, including the management of utility billing and energy management software for all City facilities and the management of the City’s right-of-way asset inventory. Work may include customer service functions and interaction with the public. Reports to department director or designee.
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
Participates in the formulation and preparation of the Department’s budget and Capital Improvement Plan by consulting with Department Assistant Directors regarding funding requests, staffing requirements, expenditure levels, budget justifications and narratives, suggesting cost-cutting alternatives, and advising personnel on budget problems, processes, and procedures.
Makes recommendations to the Department Director regarding expenditures, plans, and other administrative matters as they affect the assigned divisions.
Facilitates the development, documentation and communication of long-range plans, objectives, goals, and strategies of City facilities.
Prepares financial forecasts and capital budgets for use in long-term financial planning for the maintenance of City facilities and reviews services and maintenance costs of City facilities and infrastructure.
Manages utility billing and energy management software for all City facilities.
Manages right-of-way asset inventory and CycloMedia software for all City facilities.
Conducts research, performs special studies, and provides professional consultation in the areas of process improvement, benchmarking and performance measurement, financial forecasts, and other areas of business as needed.
Prepares periodic reports concerning the progress of City facilities in meeting their objectives, budgets, and performance standards, including the development of long-range plans, goals, and strategies for the maintenance of City facilities.
Coordinates work with vendors and divisions within the Department or other City departments as required.
May be required to work alternate hours as necessary for the efficient operation of the Department.
Develops, implements, and evaluates new technology and work with the IT Department on record management initiatives within the department, consistent with Florida records retention law.
Assists with the implementation and monitoring of new initiatives; establishes benchmarks to measure the efficiency of departmental procedures and allocate resources as needed.
Provides analysis of our Public Management Dashboards, as well as assist with the creation of future dashboard applications in coordination with the IT Department.
Processes accounts payables and requisitions for the Public Works Department.
Maintains water and electric bills’ database and provides utilities reports, as needed.
May assist with subordinate staff supervision as needed.
Works on special assignments and projects.
Creates and maintains various databases.
Performs other related tasks as required.
Bachelor’s degree from a regionally accredited college or university with a degree in Accounting, Finance, or Financial Planning.
Minimum of five (5) years of experience in planning, analysis and/or public/business administration.
Valid Florida Driver's License.
HOLIDAYS: 14 days including 3 floating days.
SICK LEAVE: 110 hours annually.
ANNUAL LEAVE: 94 hours in the first year of employment, increasing up to 210 after 25 years. Employees must take 40 hours of annual leave each year.
BEREAVEMENT LEAVE: 5 or 10 days for the death of a family member in accordance with the City's Personnel Rules & Regulations.
HEALTH INSURANCE: Fully paid by the City (HMO Select). Coverage becomes effective 1st of month following 30 days. Employee may purchase coverage for eligible dependents at a cost of approximately 50% of the premium.
DENTAL INSURANCE: Available at a cost to all employees through payroll deduction.
VOLUNTARY BENEFITS: Several plans are available, such as Short Term Disability, Life Insurance and Critical Illness policies through payroll deductions.
LEGAL SERVICES: Legal Service plan available at a cost to all employees through payroll deductions.
POST EMPLOYMENT HEALTH PLAN (PEHP): The City deposits $950 annually into an individual account for each employee. Monies may be used to pay premiums or medical expenses after retirement.
DEFERRED COMPENSATION: Employees may defer a portion of their pre-tax salary in the 457 Deferred Compensation Program.
TUITION REIMBURSEMENT: $1,500 per semester ($6,000 maximum annually) as per the City's Rules and Regulations.
CELL PHONE: Cell phone provided at a monthly cost of $20.00, if required by department.
RECREATIONAL USE: Employee, spouse and immediate family members seventeen (17) years of age and under are entitled to the benefits below:
- Venetian Pool – No charge for daily admission.
- Tennis Centers – No charge for daily court fees
- Youth Center – 50% off residential rates for memberships and 25% off camps and other programs.
Golf at Biltmore & Granada:
- Monday through Friday – no charge
- Saturday, Sunday and Holidays:
- Before Noon – Twilight fees apply
- After Noon – No charge
PENSION:
City Retirement Plan - Mandatory employee contribution of 10 % of salary; Vesting period is 10 years.
OR
Defined Contribution - 401a - Contribution by City of 7% of employee base annual salary. Vesting period 5 years. Employee not required to contribute.
***Note: Benefits subject to change.***
2151 Salzedo Street
Coral Gables, Florida, 33134
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