RSA Facilities Program Coordinator

Location - Bedford, MA

RSA provides trusted identity and access management for 12,000 organizations around the world, managing 25 million enterprise identities and providing secure, convenient access to millions of users. RSA specializes in empowering security-first organizations in financial services, healthcare, energy, technology services, and other industries to thrive in a digital world, delivering complete capabilities for modern authentication, access, lifecycle management, and identity governance. Whether in the cloud or on-premises, RSA connects people with the digital resources they depend on everywhere they live, work, and play.

For decades, RSA has pioneered many of the encryption, authentication, and identity federation technologies that still power the internet. And now RSA is transforming the industry yet again, paving the way for the future of digital identity through the RSA Unified Identity Platform; next-generation and hybrid and cloud solutions; the first ever and only multi-functional, passwordless hardware authenticator; and a frictionless, mobile-optimized experience for the modern workforce. If you are self-motivated and looking for a fast-paced challenge doing something that truly matters, come join our winning team! For more information, go to rsa.com.

The Facility coordinator will oversee the day-to-day operations of the building(s) or facility; with an array of responsibilities to include overall management along with various project management responsibilities.

Principal Responsibilities:

• Works on facility problems of moderate scope where analysis of the situation and data requires a review of multiple factors.
• Exercises judgement within the defined procedures and practices to determine appropriate action.
• Responds to telephone and/or ticketing system from staff for emergency assistance.
• Performs other job-related duties required.
• Assumes responsibility to improve service, efficiency, and quality of work.
• Exercises sound judgement in selecting methods and techniques for obtaining the appropriate solutions.
• Manages vendor relationships/procedures and provides an interface with external suppliers and contractors to assure acceptable, cost-effective and schedule minded programs.
• Oversees and/or coordinate maintenance/repair work assignments performed by technicians, vendors, and contractors.
• Assists in the preparation of operating and capital budget.

• Maintain an updated record of invoices from external partners (e.g., suppliers etc.) related to facility work.
  • Reviews/approves all third-party suppliers such as Verizon, National Grid for accuracy.
• Keep track of regular and ad-hoc facility expenses
• suppliers, insurance agents, security guards)

• Managing equipment and supply needs including furniture, kitchen areas, office equipment and supplies
• Document processes and ensure maintenance records are current.
• Manages/oversees security guards, cleaning staff and consults with the SRO team on security items.
• Key contact for the property management

Required Experience/Skills

• Ability to multi-task
• Program/project management experience helpful
• Strong organizational and communication skills with attention to details
• HSE (Health, Safety & environment) experience helpful
• Experience managing budgets and expenses is helpful.
• Bachelor’s or associate degree in project management or similar
• Course in facilities management will be useful.
• Proficiency in MS Office

RSA is committed to the principle of equal employment opportunity for all employees and applicants for employment and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RSA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, protected veteran status, genetic information, or any other characteristic protected by federal, state or local laws. RSA will not tolerate discrimination or harassment based on any of these characteristics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. All RSA employees are expected to support this policy and contribute to an environment of equal opportunity.

If you need a reasonable accommodation during the application process, please contact rsa.global.talent.acquisition@rsa.com. All employees must be legally authorized to work in the US. RSA and its approved consultants will never ask you for a fee to process or consider your application for a career with RSA. RSA reserves the right to amend or withdraw any job posting at any time, including prior to the advertised closing date.