Position: Program Planner, Speaker Bureau

Location: Cedar Knolls, NJ

I. Company Overview:

p_-valuecommunications is an agency designed specifically to identify strategic needs and develop creative solutions that are delivered flawlessly. p-value works with pharmaceutical clients throughout the commercialization life cycle of their products. We see ourselves as an extension of the brand team. The mission of p_-value communications is a commitment to working more intelligently and efficiently to make a significant difference in clients’ medical communications strategy and execution.

II. Specific Duties, Activities, and Responsibilities:

The Program Planner is responsible for coordinating venues, audiovisual equipment, and travel for field-based breakfast, lunch, dinner, and virtual programs for brand-supported events. The Program Manager will ensure every logistical aspect of the program is planned and executed within budget and according to departmental standard operating procedures (SOPs) and timelines.

• Liaison between client sales representatives, district managers, physicians, and company
• Provide client sales representatives with key status milestones and assist representatives with any questions, requests, or concerns
• Coordinate all logistics within budget and according to service-level agreements/SOPs, including site selection, food and beverage, room setup, travel arrangements, audiovisual equipment, and method of payment
• Negotiate costs with the venue to ensure the meeting is managed and planned within the allocated budget
• Maintain updated contracts with the venue to financially monitor the logistics spend and provide accurate financial information at program completion/reconciliation
• Mediate virtual programs’ preconference between audiovisual facilitator, sales representative, speaker, and client
• Monitor virtual programs for issues
• Document all communications and ensure meeting notes are clear and concise
• Must be able to address urgent items quickly and accurately
• Manage special projects as assigned by manager

III. Position Requirements:

• Bachelor’s degree preferred
• 1 to 3 years of planning experience preferred
• Ability to work flexible schedules and/or extended hours to meet clients’ business needs
• Excellent customer service skills
• Ability to multitask/plan numerous meetings simultaneously
• Highly organized, with strong attention to detail
• Must possess excellent oral and written skills
• Must be proficient in Microsoft Office (Word, Excel, Outlook)

Job Type: Full-time

Pay: $48,000.00 - $55,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Cedar Knolls, NJ 07927: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Cedar Knolls, NJ 07927

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