Program Coordinator Job at Axle Informatics
Overview:
Axle is seeking a highly ambitious, adaptable, structured, and detail-oriented Scientific Program Coordinator to join our vibrant team at the National Institutes of Health (NIH) supporting the Office of the Director (OD) located in Rockville, MD.
Overall Position Summary and Objectives
Deliverables:
Minimum Education
Master's
Additional Qualifications:
Certifications & Licenses
Benefits
The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.
Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com
Disclaimer:The above description is meant to illustrate the general nature of work and level of effort being performed by individual’s assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.
Axle Informatics is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).
Axle is seeking a highly ambitious, adaptable, structured, and detail-oriented Scientific Program Coordinator to join our vibrant team at the National Institutes of Health (NIH) supporting the Office of the Director (OD) located in Rockville, MD.
Overall Position Summary and Objectives
A Scientific Program Coordinator on Stimulating Peripheral Activity to Relieve Conditions (SPARC) team will provide scientific program and project management and facilitate program-specific communications. The candidate performs project management to monitor and assess milestones and deliverables and coordinates program-wide activities. The candidate also facilitates the development of outreach materials to showcase the impact of the program. Skills may include project management, research lab experience (preferably in neuroanatomy and/or neurophysiology), and experience generating scientific material for a scientific and/or general audience. Experience in data science, imaging, and/or systems physiology would also be helpful.
Deliverables:
- Analyze existing scientific programs and makes recommendations for improvement. - Bi-Weekly
- Review and evaluate the performance of the organization. - Quarterly
- Plan, organize and participate at a senior level in technical meetings and consultations. - Bi-Weekly
- Perform logistical planning of various scientific meetings, lectures, workshops. - Quarterly
- Compile data and create and prepare graphs, slides and presentations. - Weekly
- Research, interpret and summarize background materials from a variety of scientific sources. - Weekly
- Research and evaluate the operation of the organization's scientific program. - Monthly
- Develop and prepare various scientific reports - Quarterly
- Develop and implement new scientific programs in order to fulfill organizational goals and objectives - Weekly
Work Details:
- Researches and evaluates the operation of the organization's scientific programs.
- Work with staff on existing projects and/or the development, initiation and execution of new project initiatives.
- Work with staff on the concept development, planning, execution and support of all project-related activities.
- Organize and maintain project documentation and communications; track project progress using project management tools. 2
- Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
- Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
- Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues.
- Researches, interprets and summarizes background materials from a variety of scientific sources.
- Conduct literature searches in PubMed, Web of Science and other information sources; manage references using bibliographic software.
- Conduct search for material for a specific programmatic need, using a database to search for material in many cases.
- Organize and analyze reports in a scientific area as assigned.
- Read, interpret, analyze and condense material from a variety of sources for presentation.
- Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches.
- Compiles data and creates and prepares graphs, slides and presentations.
- Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic context for use at presentations and meetings.
- Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
- Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary.
- Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation.
- Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts and graphs for conferences, committee meetings, workshops and group updates. 3
- Performs logistical planning of various scientific meetings, lectures, workshops.
- Attend meetings, training and conferences in support of program initiatives.
- Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
- Represent the Program at local and national meetings; deliver presentations and posters; disseminate details of the
- Program and collect information of value to the Program goals.
- Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports. 5
- Plans, organizes and participates at a senior level in technical meetings and consultations.
- Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.
- Give regular progress reports to sponsor and stakeholders.
- Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences or electronic reviews to address key issues.
- Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide and exchange information with Network investigators, their staff and other relevant individuals.
- Reviews and evaluates the performance of the organization.
- Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
- Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants. 1
- Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
- Analyzes existing scientific programs and makes recommendations for improvement.
- Analyze and develop presentations consisting of data from grantee progress reports to be used by Program staff and at grantee meetings in the overall analysis of Program progress.
- Conduct project close out reviews to reflect on current processes and identify areas for improvement.
- Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement. 4
- Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs.
- Develops and prepares various scientific reports.
- Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic.
- Track project progress and provide regular reports.
- Search scientific, program and related information on the Web and other means; perform literature and database searches.
- Develops and implements new scientific programs in order to fulfill organizational goals and objectives.
- Track action items and tasks; provide deadline reminders to staff; maintain spreadsheets of relevant information for grants, contracts and other programs.
- Provide project planning and project management strategies to efficiently approach complex tasks.
- Develop and improve procedures for leadership and program staff to implement tracking and reporting to gage progress, identify gaps in the portfolio, and assemble data on areas of scientific interest.
- Collect information on programs and grants to facilitate identification of scientific overlap and/or duplication, future scientific directions, workload distribution, etc.
- Develops and maintains clinical database.
- Develop and maintain database and website content related to scientific programs.
1, 2, 3, 4, 5
represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked
Minimum Education
Master's
Additional Qualifications:
Certifications & Licenses
- Project Management Professional (PMP)
Field of Study
- Neuroscience
- Physiology
Software
- Adobe Acrobat
- PowerPoint
- Excel
- WebEx
- Word
Skills
- Neuroscience research
- Research conduct and compliance
- Project management
- Data collection
- Data analysis
Benefits
100% Medical Dental & Vision Coverage for Employees- Educational Benefits for Career Growth
- Paid Time Off (Including Holidays)
- Employee Referral Bonus
- Profit Sharing
- 401K Matching
- Flexible Spending Accounts:
- Healthcare (FSA)
- Parking Reimbursement Account (PRK)
- Dependent Care Assistant Program (DCAP)
- Transportation Reimbursement Account (TRN)
The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.
Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com
Disclaimer:The above description is meant to illustrate the general nature of work and level of effort being performed by individual’s assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.
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