American Jewish University is always seeking exceptional people to help fulfill our mission. If you're interested in working for AJU, feel free to email your resume or contact the Department of Human Resources at hr@aju.edu.

Job Summary

The Maas Center for Jewish Journeys at American Jewish University is the nation’s preeminent center for welcoming and empowering those who seek to convert to Judaism and all others who wish to learn more and find a home in the Jewish community. The Maas Center programs include the Miller Introduction to Judaism Program, the Ziering Brandeis Collegiate Institute (BCI), the Marriage For Life (MFL) Program and the AJU Community Mikveh.

For the Miller Intro to Judaism Program, our Southern California classes enroll 550+ students each year, and we maintain affiliate relationships with over 70 partner programs nationwide. We also run a collection of experiential learning programs for students and our alumni network.

BCI is an immersive experience in Jewish learning, arts, culture, and community offered every summer to Jewish young adults from around the world, ages 20 to 29. And MFL provides committed couples with tools, through retreats and online workshops, to nurture and strengthen their marriage.

The Program Assistant will play an integral role in ensuring day-to-day success of the Miller Intro to Judaism Program, BCI and Marriage For Life by providing logistical and administrative support to these programs, its directors, students and alumni.

Responsibilities

• Assisting in recruitment and outreach to prospective Miller Program students; responding to inquiries about upcoming Marriage For Life Programs
• Communicate with registered Miller and Marriage for Life participants regarding upcoming programs and subsequent follow-up
• Communicate with BCI applicants regarding tuition payments, scholarship applications, and pre-summer forms
• Assisting with the development of Miller class schedules
• Maintaining office supplies and book inventories for the Miller Program; Assisting with summer purchasing for BCI: office supplies, program materials, camp shirts/swag
• Assisting with expense reports, submitting invoices, and keeping details of financial transactions for MFL, BCI and Miller
• Modernizing Miller Program record keeping and updating program databases
• Assisting with the coordination of logistics and providing support for department events; for BCI and MFL, preparing retreat materials: schedules, rosters, nametags, etc.
• Processing Miller student evaluation data and assisting with student demographic reports for use with funders and grants
• Scheduling for the program directors

Qualifications

• BA/BS required
• Meticulous organizational skills; ability to multitask, prioritize, anticipate challenges and maintain attention to detail
• Excellent interpersonal communication skills. High proficiency with written comprehension, with error-free spelling and grammar
• Strong computer skills: Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Docs; ability to learn and use email marketing and database systems (like Emma) and budgeting software (like Concur) and perform basic internet research
• High level of self-management and willingness to work independently or as part of a team
• Knowledge of Jewish culture and traditions preferred
• Strong written and verbal communication in English; some Spanish preferred

Supervisory Responsibilities

• None

Physical Requirements

• Sitting/standing
• Work can be performed remotely or in-person
• Use of phone, computer and other office technologies

This may not be all inclusive and may change over time.

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