“Para la gente, y el futuro! For the people, and the future!”

2022 Higher Education Excellence in Diversity (HEED) award recipient from INSIGHT into Diversity

Summary:

The Preclinical Curriculum Coordinator will coordinate preclinical courses, including organization and delivery, processing of confidential student information, and the facilitation of course delivery and content with course directors and teaching faculty, from planning and implementation to evaluation.

The primary functions of the Preclinical Curriculum Coordinator include support of course directors in the management of the collaboratively designed and highly integrated curriculum, supporting faculty to comply with curriculum standards, supporting continuous improvement, and collaborating with departmental administrative staff to operate and improve the logistical processes required to efficiently deliver preclinical courses.

• This position is Exempt.
• This position reports to the Assistant Dean of Preclinical Education.

Essential Duties and Responsibilities:

• Implement preclinical courses in the LMS system; manage and ensure timely posting of teaching schedules, materials, and maintain the curricular calendar for the preclinical curriculum.
• Manage the LMS (learning management system) related to years 1 and 2 including support to training faculty, administrative staff, all components of curriculum delivery, and integration of all external software.
• Monitor the pre-clinical course operations and create academic standard operating procedures as needed.
• Coordinate with course directors, faculty, and administrative staff to effectively manage the delivery of pre-clinical curriculum-related activities at Burrell.
• Create handout guides for faculty to complete LMS tasks.
• Support the curricular mapping of preclinical courses and implementation of instructional methodologies. Assist faculty in completing session objective mapping.
• Review the syllabi process ensuring contact hours/credit hours reflect approved syllabi.
• Recommend workflows and data flows for smooth operations. Advise course directors on compliance with credit hours.
• Represent the Office of the Assistant Dean of Preclinical Education before the Curriculum Committee on matters related to course implementation and delivery support systems.
• Support the training and advice to new course directors on curricular operations and delivery.
• Identify and help resolve course scheduling conflicts.
• Assist course directors in identifying gaps and overlaps and recommending solutions.
• Create complex administrative analyses and reports in a professional, efficient, and confidential manner for the Office of Academic Affairs Leadership.
• Manage the process related to gathering and posting course documentation and lecture materials (PowerPoint presentations, class handouts, etc.).
• Assist teaching faculty in implementing curriculum sessions, including the organization of all required workshops and workshop materials.
• Provide administrative support to all course directors (schedule Zoom meetings, create competency schedules, etc.)
• Post and edit Panopto recordings related to the curriculum content promptly.
• Create reports and audits of curriculum activity to aid in the assessment of curriculum effectiveness for course post-reporting.
• Create, manage, and distribute all Students’ Course Assessment reports for the appropriate year’s course.
• Manage/confirm the timely posting of teaching schedules, and materials, and maintains the pre-clinical curricular calendar for the appropriate year’s curriculum.
• Maintain the official course grade book which includes managing a continuous record of all active students.
• Assist in monitoring and managing the confidentiality of student grades; ensures timely posting of grades, and delivery of final course grades to the Registrar’s Office (and Student Performance Committee, as appropriate) at the end of each course, and the end of each academic term. Create grade changes as required.
• Manage the tracking of student participation in teaching sessions for grade book purposes.
• Communicate promptly with the Testing Center for scheduling exam make-up sessions.
• Update weekly academic templates as required.
• Manage room reservations for Burrell teaching lecture halls, seminars, and lab rooms.
• Work with facilities to ensure the building is prepared for student activities on and off regular hours.
• Develop strategies to streamline paper processes.
• Identify technological support needs.
• Partners with faculty, staff, and students to set school strategy for creating distinctive and innovative educational experiences using technology both inside and outside the classroom.
• Serves as primary liaison between Academic Affairs and IT Department to address academic computing development and support needs for successful curriculum delivery.
• Supports the effectiveness of technology for faculty and staff through the provision of training, documentation, and project management support on various academic systems.
• Keeps abreast of new and emerging academic technologies in a way that directly informs innovation and investments in education.
• Analyzes, identifies, and communicates LMS and learning technology needs to vendors and IT Department.
• Other duties as assigned.

Other skills important to this position:

• Excellent computer skills - required to set up document formats in Word, Excel, PowerPoint, and function in any other software program required by the position. Previous use of Canvas, or another Learning Management System (e.g., Banner, Blackboard, etc.) would be preferred.
• Excellent verbal and written communication skills - Ability to interact with administration, faculty, students, Clinicians, and the public.
• Excellent problem-solving skills and ability to strategize.
• Ability to organize, prioritize, and meet deadlines. Organizational skills and the capacity to prioritize a heavy workload and manage detail-oriented tasks in a timely fashion are a must.
• Flexibility and Adaptability - Ability to quickly adjust and cope with last-minute changes, anticipate potential issues, and plan to accommodate for necessary fluctuations.

Minimum Qualifications and Experience:

• Education: Bachelor's Degree
• Experience: 3 years of higher education-related training/experience that provides candidates with the required knowledge, skills, and abilities.
• A combination of education and experience will be considered.

Note: Applicants must currently be authorized to lawfully work in the United States on a full-time basis.

Applications will be accepted until the position is filled; however, a review of resumes is scheduled to begin immediately. Salary is commensurate with experience. EOE.

Applications should be submitted by electronic submission via the Burrell College Work Opportunities website.

https://burrell.edu/administrative-services/human-resources/work-opportunities/

Burrell College of Osteopathic Medicine is an equal-opportunity employer
and values diversity in our faculty and staff as an important aspect of the educational process.
BCOM encourages individuals with varied backgrounds and experiences to apply.

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