Description:

The Payroll Specialist I is responsible for multiple financial activities relating to company bi-weekly payroll functions. This includes managing the timely and accurate processing of payroll data for 1,000-1,500 salary and hourly employees. Integrity and strong attention to detail are crucial for this role.

Job Duties:

• Prepare bi-weekly payroll process for Canadian payroll of hourly and salaried employees for Strategic Aviation and Sky Café Ltd.
• Action all payroll transactions for Strategic Aviation and Sky Café including: DF action forms, Per Diems, boot reimbursements, ROE’s, payroll elections, retro payments and errors. Action/verify deductions such as parking and union dues to ensure they are accurately entered and updated in the pay system. Exception: Salary calculations
• Save forms to appropriate pay period files on the google drive – Averaging 70-100 per PP
• Prepare ROE and final pay cheques for departing employees
• Provide guidance to managers to ensure compliance with applicable federal and provincial legislation and Union Agreement
• Create Ceridian cases as required.
• Address management questions and action manager requests such as unlocking timesheets.
• Facilitation and management of payroll emails, by responding to queries in a timely and communicative manner.
• Prepare pay period reports for WSIB ON (monthly), and WorkSafe BC (Quarterly). Enter report premiums on website; send reports to the Senior Payroll Specialist III for review.
• Address any HR and employee queries that relate to Strategic Aviation and Sky Café Ltd. as long as they are transactional in nature, such as stop payments, VOID & re-issue cheques and off-cycles. All queries that require background work or complex calculations should be referred to the Senior Payroll Specialist III.
• Policy review and adjustments prior to payroll commit for PTO and birthday time off requests.
• Prepare and send union dues reporting to the Union and AP
• Other projects/duties as assigned and mutually agreed upon
• Payroll review prior to processing each PP: Review reports, review data entry, check timesheets for errors and unauthorized punches for the pay period and send management emails.
• Address Service Canada requests such as ROE confirmations, reasons, dates etc.
• Assist with year end review, adjustments and reconciliations

Requirements:

• Minimum of 5 years of payroll processing experience in a medium to large sized organization

• Strong knowledge of payroll systems, and internal controls

• Knowledge of Canada Labor Code and Canadian Provincial Labor Standards

Core Competencies:

• Must be able to handle confidential information in an ethical and professional manner

• Strong work ethic and positive team attitude

• Exemplary attention to detail and a high degree of accuracy

• Sound analytical thinking, planning and prioritization skills

• Able to effectively communicate both verbally and in writing

• Highly conscientious, along with an energetic and mature approach to his or her work

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Payroll: 1 year (Preferred)
• Canadian Payroll: 1 year (Preferred)

Work Location: One location

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