Payroll Analyst Job at South Shore Health
Job Description Summary
Performs complex, responsible and confidential duties necessary for accurate and timely disbursements to our vendors, patients, managers and others for the following corporations: South Shore Hospital Health & Education, South Shore Property, PHO, and Coastal Medical, Inc. Under the general direction of the Accounts Payable Manager, performs a variety of duties in accordance with established Hospital policies and procedures. Position requires interaction with employees, department heads, vice presidents, vendors and Materials Management staff. The ability to work independently, without supervision, while processing the Accounts Payable weekly check runs for the above eight corporations is essential.
Job Description
ESSENTIAL FUNCTIONS
Essential functions are those tasks, duties and responsibilities that comprise the means of accomplishing the job's purpose and objectives. Essential functions are critical or fundamental to the performance of the job. They are the major functions that the person in the job is held accountable for. Following are the essential functions of the job.
2. Monitors vendor statements on a monthly basis to ensure that the account is up to date. Resolves any outstanding issues with the vendor whenever necessary.
3. Is responsible and required to meet all applicable deadlines for Accounts Payable month end closings as well as all general posts.
4. Assists the General Accounting staff with problems regarding accruals, invoices, stale checks, expense periods and inventory.
5. Assists in weekly check runs throughout entire process.
6. Assists in year–end 1099 processing and preparation by verifying all data paid in applicable year. Also, gathers vendor tax information, exemption certificates and runs preliminary 1099 reports to ensure the 1099’s are correct.
a. Collects W9 information and maintains A/P tax information to meet IRS regulations.
7. Maintains the integrity of the Vendor Master File to ensure payments are aged properly, in order to keep cash “in–house” as long as possible. Ensures vendor invoices are paid in a timely fashion in order to take all available discounts.
a. Prepares manual checks, after proper authorization, according to established accounts payable procedures
b. Maintains the “invoices out for Approval file” to ensure departments are returning invoices sent out for approval.
c. Monitors “Price Variances” to ensure no overpayments are made to vendors.
8. Monitors “Receipt Variances” to ensure correct shipments are made to the institution.
a. Monitors “Uninvoiced Receipts” on a monthly basis to ensure accounts are up–to–date and expenses are charged to departments correctly.
9. Monitors outstanding credits on a monthly basis to ensure credits are properly being deducted from vendor checks. Takes necessary steps for collection of cash when there are no outstanding payables..
10. Monitors and maintains the Accounts Payable/Materials Management system.
a. Responsible for the maintaining of the approval list in order to follow Hospital policy
11. Handles phone inquiries from employees, managers, directors, vice presidents, vendors and sales representatives.
12. Works with Accounts Payable software when problem resolution is required.
13. Maintains confidentiality of sensitive information.
14. Possesses the understanding and experience to work with an integrated Accounts Payable/Materials Management system.
15. Prepares documentation for the bank in stop–payment situations. Updates the Accounts Payable system to reflect such entries
16. Runs reports and queries on demand to assist departments with their budgets and other inquiries as needed..
17. Participates in the Fiscal year end processing of invoices. During this time overtime and weekend hours may be required.
18. Ensures that all Independent Contractors have an Independent Contractor form signed and on file before a new vendor is created with the prefix of "I".
ESSENTIAL FUNCTIONS (Cont.)
I. Technology and Learning
a. Participates in continued learning and possess a willingness and ability to learn and utilize new technology and procedures that continue to develop in their role and throughout the organization.
b. Embraces technological advances that allow us to communicate information effectively and efficiently based on role.
NON-ESSENTIAL FUNCTIONS
Non-essential functions are those tasks, duties and responsibilities that are not critical to the performance of the job. Following are non-essential functions of the job, along with the corresponding performance standards.
1. Other duties as required.
Knowledge of accounts payable or bookkeeping procedures. Data entry on "on-line" system.
Essential functions are those tasks, duties and responsibilities that comprise the means of accomplishing the job's purpose and objectives. Essential functions are critical or fundamental to the performance of the job. They are the major functions that the person in the job is held accountable for. Following are the essential functions of the job.
- Use this to denote if a function does not provide opportunity to perform beyond "Meets Expectations"
2. Monitors vendor statements on a monthly basis to ensure that the account is up to date. Resolves any outstanding issues with the vendor whenever necessary.
3. Is responsible and required to meet all applicable deadlines for Accounts Payable month end closings as well as all general posts.
4. Assists the General Accounting staff with problems regarding accruals, invoices, stale checks, expense periods and inventory.
5. Assists in weekly check runs throughout entire process.
6. Assists in year–end 1099 processing and preparation by verifying all data paid in applicable year. Also, gathers vendor tax information, exemption certificates and runs preliminary 1099 reports to ensure the 1099’s are correct.
a. Collects W9 information and maintains A/P tax information to meet IRS regulations.
7. Maintains the integrity of the Vendor Master File to ensure payments are aged properly, in order to keep cash “in–house” as long as possible. Ensures vendor invoices are paid in a timely fashion in order to take all available discounts.
a. Prepares manual checks, after proper authorization, according to established accounts payable procedures
b. Maintains the “invoices out for Approval file” to ensure departments are returning invoices sent out for approval.
c. Monitors “Price Variances” to ensure no overpayments are made to vendors.
8. Monitors “Receipt Variances” to ensure correct shipments are made to the institution.
a. Monitors “Uninvoiced Receipts” on a monthly basis to ensure accounts are up–to–date and expenses are charged to departments correctly.
9. Monitors outstanding credits on a monthly basis to ensure credits are properly being deducted from vendor checks. Takes necessary steps for collection of cash when there are no outstanding payables..
10. Monitors and maintains the Accounts Payable/Materials Management system.
a. Responsible for the maintaining of the approval list in order to follow Hospital policy
11. Handles phone inquiries from employees, managers, directors, vice presidents, vendors and sales representatives.
12. Works with Accounts Payable software when problem resolution is required.
13. Maintains confidentiality of sensitive information.
14. Possesses the understanding and experience to work with an integrated Accounts Payable/Materials Management system.
15. Prepares documentation for the bank in stop–payment situations. Updates the Accounts Payable system to reflect such entries
16. Runs reports and queries on demand to assist departments with their budgets and other inquiries as needed..
17. Participates in the Fiscal year end processing of invoices. During this time overtime and weekend hours may be required.
18. Ensures that all Independent Contractors have an Independent Contractor form signed and on file before a new vendor is created with the prefix of "I".
ESSENTIAL FUNCTIONS (Cont.)
I. Technology and Learning
a. Participates in continued learning and possess a willingness and ability to learn and utilize new technology and procedures that continue to develop in their role and throughout the organization.
b. Embraces technological advances that allow us to communicate information effectively and efficiently based on role.
NON-ESSENTIAL FUNCTIONS
Non-essential functions are those tasks, duties and responsibilities that are not critical to the performance of the job. Following are non-essential functions of the job, along with the corresponding performance standards.
1. Other duties as required.
Knowledge of accounts payable or bookkeeping procedures. Data entry on "on-line" system.
Please Note :
clarksqn.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, clarksqn.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.