About Tahirih: The Tahirih Justice Center is a national, nonprofit organization that serves women, girls, and other immigrant survivors fleeing gender-based violence. Our interdisciplinary, trauma-informed model of service combines free legal and social services with bridge-building policy advocacy and research-based training and education. Our programs efficiently and effectively leverage donated professional services from a vast network of attorneys, medical professionals, and other experts to serve as many immigrant survivors as possible. By amplifying the experiences of survivors in communities, courts, and Congress, Tahirih’s mission is to create a world in which all people share equal rights and live-in safety and with dignity. [Learn more about Tahirih’s Values, including our Commitment to Anti-Racism].

The Office Administrator provides critical support to the Houston team, while ensuring compliance with the organization’s policies and procedures.

PRIMARY RESPONSIBILITIES:

Office Administration and Operations Support (35%)

• Support office compliance with organizational Safety & Security policies and procedures which includes, but is not limited to issuing access cards, cheat sheets, phone tree, VPN access and emergency procedures.
• Assist in scheduling wide office meetings and gather supplies for staff meetings.
• Keep hard keys and IT local inventory (phones, keyboards, projector, etc.)
• Act as gate keeper by assisting clients, guests, and staff with IT needs in the office common areas.
• Provide notarization services for clients when requested by legal team.

Human Resources Administration Processes (15%)

• Staff, intern, or fellow on-boarding coordination with local management team and National Operations team which includes set up of physical space, IT supplies, training coordination and office related materials.
• Staff, intern, or fellow departure coordination with local management team and National Operations team which includes equipment return and goodbye.
• Schedule welcome brown bags and monthly birthdays celebration while keeping list up to date.
• Assist with background check processes for volunteers.

Finance Administration Processes (15%)

• Support office compliance with organizational financial policies and procedures.
• Reconcile invoices and receipts for all Tahirih Houston Credit Cards.
• Respond to any local Cash/Check/Money Order request from staff; follow up for Director’s approval and coordinate with National Finance team if necessary.
• Control all finance related forms, passwords, and local accounts.

Deputy Director & Executive Director Support (10%)

• Provide Administrative support to the Executive Director with trainings, specific projects, tasks, or outreach events.
• Meet weekly or bi-weekly with Executive Director.

Minimum Qualifications:

• Minimum of 2-years experience providing administrative support
• Minimum 1 year of data entry/database experience
• Fluency in Spanish is a requirement (French and/or Arabic language ability desirable)
• Technically proficient with mobile, telecom, computers to troubleshooting issues effectively.
• Proficiency in Microsoft applications including Work, Excel, PowerPoint, and Outlook
• Customer-service focused with a calm, courteous, and attentive professional demeanor
• Strong communication skills, both written and oral
• Highly organized, with the capacity to quickly problem solve and enhance office efficiency
• Ability to set priorities and manage multiple projects in a fast-paced environment
• Detail oriented and a team player

Additional Desired Qualifications:

• Experience working with trauma survivors
• Experience working with immigrant communities
• Experience working with issues of domestic violence, human trafficking, and international women’s rights

Compensation: The hourly range for this role is expected to be $21.00 - $26.00 per hour, actual rate commensurate with experience. The candidate will be expected to work 10-15 hours per week.

• Tahirih works with a hybrid approach supporting both remote and in office work.
• Tahirih requires that all staff be up to date on their vaccinations or be tested weekly to assure that they are free of COVID-19.

Work Authorization: Candidates must be authorized to work in the United States.

Tahirih Justice Center is committed to equal opportunity and promotes equity and transparency as core values. Tahirih practices inclusiveness in decision making through the use of consultation with employees throughout the organization. Tahirih does not discriminate against any person on the basis of actual or perceived race, color, religion, national origin, ancestry, citizenship status, age, ability, gender, marital status, veteran status, sexual orientation, genetic information, arrest record or any other characteristic protected by applicable federal, state or local laws. Applicants committed to equity from all backgrounds, experiences, abilities and identities are encouraged to apply.

Submissions: Please include a cover letter, resume, and a list of three references.