The Office Secretary is responsible for assisting with the management of administrative and programmatic support needs for the school office. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies and taking proper inventory, as well as communicating with parents regarding their student’s education and/or concerns from the school. The individual in this role will work with parents and students to work towards strengthening the family’s connection with the school.

• Responsible for meeting and greeting scholars, parents, guests, and staff as they enter and exit the school in a professional manner;
• Answer phones; send and receive faxes; open and distribute mail to appropriate staff members;
• Take thorough messages from scholars, parents, guests, and staff;
• Provide basic information to callers and visitors that have general inquiries;
• Responsible for coordinating with and properly checking in substitutes teachers, vendors, and volunteers that enter the school location;
• Assist with filing and maintenance of school records; including maintenance and tracking of attendance and retention;
• Responsible for handling attendance records, which includes absence/tardy, early dismissals/checkout, and reporting;
• Assist with scheduling for school administrators;
• Responsible for assisting with transportation, schedules, and passes for scholars;
• Responsible for reporting and monitoring truancy.
• Assist with the enrollment processes and procedures at the school site, coordinate with Office/Operations Manager to meet enrollment targets;
• Assist with the student data flow between InfoSnap, PowerSchool, and EIS
• Provide clerical and programmatic support to school administrators and staff;
• Serve as the primary backup to the Office Manager;
• Other duties as assigned.
• This is an Essential Worker position.
• Essential Skills test required.