The Office Manager is responsible for leading and executing all administrative functions within the business. The Office Manager works diligently to ensure all A/P and A/R related tasks are completed in a timely manner and with great attention to detail.

What You'll Be Doing...

• Maintaining billing system and client management systems
• Generating invoices and account statements
• Performing account reconciliations
• Maintaining accounts receivable files and records
• Producing monthly financial and management reports
• Conducting collection related tasks such as follow up calls, emails and face-to-face meetings
• Investigating and resolving irregularities
• Assisting in general financial management and analysis
• Ordering and managing office supplies/resources
• Managing office expenditures and budgets
• Greeting company visitors and answering phones
• Maintaining accounts payable files and records
• Issuing payments to suppliers, vendors and subcontractors
• Assisting with HR related functions as required
• Assisting with payroll related functions such as timecard management and reporting
• Monitoring field documentation and client files
• Monitoring compliance with company determined processes and procedures

What You Need...

• 3+ years experience working in QuickBooks
• 1+ year experience in disaster restorating or related service related industry
• 1+ year experince using Xactimate
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Strong supervisory and leadership skills
• Ability to prioritize tasks and to delegate them when appropriate
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Microsoft Office Suite, Google Suite or related software
• IICRC Certification preferred

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Bakersfield, CA 93308: Reliably commute or planning to relocate before starting work (Required)

Experience:

• QuickBooks: 3 years (Required)
• Accounts receivable: 2 years (Preferred)
• Accounts payable: 2 years (Preferred)
• Xactimate: 1 year (Preferred)
• Office management: 2 years (Preferred)

Work Location: In person

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