Position Title: OFFICE MANAGER

Supervisor: President/Vice President of the Board

Classification: Non-Exempt Hourly Position

Salary: $17-22/hour dependent upon experience

Duties and Responsibilities:

• Pick up, open, date, sort, log and distribute mail, as needed
• Answer telephone, respond to questions, take messages, as needed, and ensure messages are routed appropriately
• Answer Facebook messages and emails, as appropriate
• Perform general filing, as required (month, vendor)
• Ensure membership receives Board meeting minutes by email and file minutes in the appropriate electronic systems
• Act as office receptionist by greeting visitors and helping to coordinate visitor flow
• Maintain and update membership and the member service directory
• Maintain the website and other social networking platforms
• Manage the use of Facebook postings and boosting, as directed by the EDC Chair
• Correspondence as requested and/or assigned by Board Members or Committee Chairs
• Facilitate the completion and distribution of electronic communication
• Maintain all brochures and update the Board when needed
• Weekly monitoring of kiosk (certain times of year may require more)
• Track and provide the Board with information on inquiries
• Inform the Board about new members and provide Ambassador baskets to the designated Board Member(s), as needed
• Contact all new businesses about a Chamber membership
• Attend all weekly Chamber meetings and give office report
• Be flexible in expanding hours of operation, when needed
• Always be punctual and dressed in professional attire
• Attend all Chamber events, unless excused with prior approval

Event Assistance:

• Work with the Fund Raising Committee Chair and Treasurer on the promotion of the various events
• Work with the Fund Raising Committee Chair and Treasurer on the financial accounting of an event before and at the conclusion of the event
• Attend the event(s) and assist as needed

Bookkeeping:

• Posting of accounts receivables/payable and retrieve information to print reports, as needed or requested
• Billing of all memberships and billing statements as needed
• Receive membership payments, write receipts, as appropriate and/or necessary
• Tracking of her/his hours and preparing payroll at the end of each pay period (Sick days, Vacation days)
• Chamber Auction records (report to Auction Chair and Treasurer) (Donations received, Bids received, Send out thank you notes for donations and bid winners, Miscellaneous items: table sales, refreshments and meal tickets sold, advertising, etc.
• Preparation and filing of quarterly and annual tax statements

Additional Responsibilities:

• Promote excellent customer service relations by a positive, professional handling of all member and public contacts in the office, on the telephone, via email and through written correspondence
• Provide support as requested by the Board of Directors and Committee Chairs
• Additional responsibilities will be assigned

Education:

• High School Graduate or equivalent GED
• Provide at least three (3) references

Qualifications and/or Special Training Required:

• Familiar with the geographical area
• PC experience including data entry skills of 40 wpm
• Software knowledge which includes Windows and Word; email communication; Database Management with experience in Excel and QuickBooks (QuickBooks training to include coding entries consistently and running reports)
• Basic bookkeeping and/or good math aptitude
• Strong verbal communication abilities and proven time management skills
• Team oriented
• Strong organizational skills with attention to details

Job Type: Part-time

Pay: $17.00 - $22.00 per hour

Schedule:

• Day shift

Ability to commute/relocate:

• Chewelah, WA 99109: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

Please Note :
clarksqn.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, clarksqn.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.