Office Coordinator Job at Ball State University
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
Position Title
Office Coordinator
About this Opportunity
The Office of Undergraduate programs welcomes applications for an Office Coordinator.
Ball State University offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.
Ball State University offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.
Inclusive Excellence Statement
At Ball State University, inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our
Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts.
Salary Grade
10
Wages Begin At
15.9
FLSA
Non-Exempt
Hrs/Week
40
Pre-Employment Screening
Requires successful completion of a background check.
Position Function
Coordinate the planning and implementation of office operations needed to efficiently execute programs and initiatives in the Miller College of Business Undergraduate Programs area; includes supervising support staff for the office; ability to work flexible hours. May occasionally require work at events evenings and weekends.
Minimum Education
Associate’s degree or the equivalent of two years of additional experience will be accepted in lieu of an associate’s degree.
Minimum Experience
At least one year of office or related experience; supervisory experience.
Minimum Other
Familiarity with Microsoft Office suite; strong communication skills.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience
Experience in a college or university office; Sitecore proficiency; familiarity with Adobe and Banner; advanced Microsoft Excel skills; strong organizational skills.
Preferred Other
Position Title(s) Supervised
Student employees and/or support staff.
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:
https://www.bsu.edu/about/live-near-your-work
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
Office of Undergraduate Programs:300020
Department Information
Department Email or Phone Number
765-285-5329
Duties & Responsibilities
Ranking
1
Job Duty
Analyze and report to the Miller College of Business (MCOB) Dean’s Office on performance measures/statistics for undergraduate students; gather and report data required for MCOB and university functions as needed.
Ranking
2
Job Duty
Primary supervisor for student employee(s) and/or support staff. Assign and review work; make recommendations in all areas related to supervision including, but not limited to: interviewing and selection, compensation, onboarding, training, discipline, performance appraisal, and career development.
Ranking
3
Job Duty
Plan, coordinate, and supervise the delivery of services to Miller College of Business students, faculty members, and administrative staff; organize and coordinate office operations and procedures in order to ensure services are completed efficiently and in a timely manner; provide strategy for front desk logistics and work prioritization.
Ranking
4
Job Duty
Provide administrative support for the Executive Director of Student Outcomes, Student Services, and Student Success and Retention.
Ranking
5
Job Duty
Provide on-site support at MCOB, Miller Business Honors Program, and other Undergraduate Programs events as needed, including occasional evening or weekend events.
Ranking
6
Job Duty
Maintain staffing documentation for Undergraduate Programs as the office liaison with Human Resources; coordinate time sheet/Kronos reporting for Undergraduate Programs staff, professional staff, and student employees.
Ranking
7
Job Duty
Plan and budget for the needs of the Undergraduate Programs office; monitor expenditures for all accounts assigned to the department; coordinate travel arrangements for all professional employees; inventory and purchase departmental supplies and technology as needed.
Ranking
8
Job Duty
Update Undergraduate Programs websites; includes Business “Success” site containing course listing, degree requirements and eight semester plans using Word, Adobe, and Sitecore.
Ranking
9
Job Duty
Provide secretarial support for committees and/or advisory boards; secure location for meetings; communicate the agenda with the committee members.
Ranking
10
Job Duty
Manage curriculum strategy proposals via Watermark and Scholarship Authorization Forms for appropriate processing.
Ranking
11
Job Duty
Coordinate MCOB Scholarship process under the guidance of the Director of Student Services and/or the Executive Director of Student Outcomes.
Ranking
12
Job Duty
Perform other related duties as assigned.
Ranking
13
Job Duty
Maintain regular and predictable attendance.
Posting Detail Information
Posting Number
202301207SF
Desired Start Date
05/01/2023
Position End Date (if temporary)
Open Date
03/23/2023
Close Date
04/05/2023
Open Until Filled
No
Special Instructions Summary
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