General Description

The Office Assistant is responsible for performing clerical and administrative support for the Recreation Division for the City of Casselberry. The Office Assistant performs work that is routine and well covered by existing policies, procedures or instructions.

Examples of Essential Functions

Provides clerical and administrative support for the Recreation division. (95%)

• Coordinates departmental activities with Recreation Programs and Events Supervisor, and Recreation Staff assuring that all information is disseminated as may be appropriate.
• Researches, collects, and prepares data for records and reports; maintains expenditures records for department in recreation management software system.
• Reviews with attention to detail, a variety of data for accuracy, completeness, and conformance to established standards and procedures.
• Composes correspondence and other documents. Takes dictation and transcribes letters, reports, statements, memoranda and all other material promptly and accurately.
• Maintains Recreation Center’s calendar, screens callers and provides quality customer service to callers and visitors.
• Manages facility meetings and rentals through CivicRec.
• Collects fees and processes revenue received in the form of checks, cash and credit cards; including the account identification for accounting purposes. Processes online registration on CivicRec.
• Responds timely to customer requests and inquiries.
• Assists with special events for the seniors and seeks sponsorships to offset costs.
• Collaborates with the Finance Department to ensure compliance with all financial policies as related to job responsibilities.

Additional Duties and Responsibilities (5%)

• Performs all duties and responsibilities in a manner consistent with the core values of the City, and consistent with City and Department policies.
• Follows safe working practices and has a working knowledge of safety practices and procedures.
• Assists in the coordination and implementation of large scales programs and events for a variety of groups.
• Completes the identified required or assigned training timely and applies acquired knowledge and/or skills.
• Adheres to laws, regulations and policies of the City and of the assigned department. Follows instructions provided by supervisor, Department Director or their designee.
• Participates in department meetings, staff meetings and other related activities.
• Maintains, preserves, retains and disposes of public records according to FS Chapter 119.

Emergency Management Role

• Participates as a member of the City staff as required to take action in the event of an emergency.
• Acts in the assigned role to support the City in disaster preparation and/or disaster recovery efforts as described in the City of Casselberry Emergency Management Plan, assigned by supervisor or designee.

• *(These essential and additional job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as assigned.)

Typical Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Education and Training: A High School Diploma or G.E.D. is required.
• Experience: A minimum of (1) year experience in special events, recreation or related field is required. A comparable combination of education and experience may be considered.
• Certificates, Licenses and/or Registrations Required: Must possess and maintain a valid Florida Driver’s license. A Motor Vehicle Record (MVR) check will be made to determine acceptance of past driving record.
• Security Clearance: Florida Department of Law Enforcement background clearance.
• Knowledge, Skills and Abilities:

• Knowledge of local, state and federal regulations affecting work.
• Knowledge of departmental rules, policies and procedures.
• Knowledge of the methods involved in organizing, conducting, promoting, and supervising recreation activities.
• Knowledge of facilities and materials required to carry out special event programs.
• Knowledge of safety guidelines for events and recreational activities.
• Knowledge (intermediate level) of Active Net or similar recreation management software system.
• Ability to lead and instruct groups of people.
• Ability (intermediate to advanced level) to utilize Microsoft Office Suite, e.g. Outlook, Word and Excel.
• Ability to deal with stressful conditions in a calm and professional manner.
• Ability to establish and maintain effective working relationships with other employees and the public.
• Ability to operate a motor vehicle.
• Ability to support the mission statement of the City of Casselberry: Committed to protect and enhance the quality of life within its community.
• Ability to support the core values of the City of Casselberry.
• Ability to support the vision of the City of Casselberry: A vibrant, affordable, diverse, and progressive community where citizens feel safe, enjoy their neighborhoods, and access their city government.

Supplemental Information

The work environment and physical demands described here are representative and not intended to be all-inclusive of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made when requested to enable individuals with disabilities to perform the essential functions.A. Work Environment: This position performs the duties primarily in an office setting, however, while setting up and attending events work is performed in a field setting. The noise level in the office work environment is moderate; the noise level in the field setting is loud. While in the field setting, this position is also frequently exposed to various weather conditions. B. Physical Demands: The primary functions require frequent periods of standing, walking, bending, pushing and pulling, time sitting, using hands to handle or feel, and reaching with hands and arms. In addition, this position may be required to occasionally lift and carry up to twenty-five (25) pounds with or without assistance of another person or utilization of lifting equipment. This position is regularly required to use vision, speech and hearing, with or without assistive devices.C. Equipment/Tools and Technology Used: This position utilizes the following tools and equipment while performing the duties of the job: Desk phone, desktop computer, calculator, and printer/peripherals.D. Employee Infection/Exposure Risk Classification: Category III: Employee performs tasks that do not involve exposure to blood, body fluids or other potentially infectious materials (OPIM). Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid, or to be potentially exposed in some other way. Tasks that involve handling of implements or utensils, use of public or shared bathroom facilities or telephones, and personal contact such as handshaking are Category III tasks.

The City of Casselberry offers a competitive salary and a comprehensive benefits package.

Health Benefits:
The City of Casselberry pays a substantial portion of our employee's health insurance. Dependent coverage is available at an additional cost, part of which is paid by the City. Health insurance discounts for wellness, non-tobacco and biometric screenings are available to qualified individuals. Group discount plans are available for optional dental, vision, STD, Voluntary Life with ADD, Legal, Accident/Critical Illness and Cancer. Paid long term disability after one year of employment.

Pension:
401a Plan - 10% salary contribution paid by the City
457 Deferred Compensation Plan – City pays 100% match of an employee's voluntary contribution up to 4% of their annual salary

8 paid holidays per year (10 hours per day)

Paid annual leave and sick leave

Paid bereavement and military leave

Education reimbursement

Employee Incentives:
Cost of Living Adjustments
Education and Certification Incentives
Employee Recognition and Appreciation
Probationary Increases
Professional Development
2% Residency Incentive pay for Casselberry residents
Wellness Health Incentive Program

The City of Casselberry is an equal opportunity employer, veteran preference provider, and a drug free workplace.

Job Type: Full-time

Pay: $31,200.00 - $34,622.00 per year

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