Description

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  Our agency offers a free ORCA card to all employees who are permanently assigned work in King, Pierce, and Snohomish counties.
• If you are viewing this posting from an external job site, copy/paste the following link to search for this and other WA State Dept of Corrections (DOC) positions and apply directly: https://www.governmentjobs.com/careers/washington/doc.

Our agency is looking to fill a full-time, permanent Office Assistant (OA3) vacancy within the Community Corrections Division. This position works for the Marysville Field Unit 220 located at 1801 Grove Street, Marysville, WA 98270.

Under general supervision from the Secretary Supervisor, this position provides general office support to the Community Corrections Supervisor and Community Corrections Officers within the field office. This position directly interacts with staff, clients/customers, and stakeholders and supports office staff.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!

HOW TO APPLY
Complete the online application accessible via the 'Apply' button located at the top right corner of this posting and attach the following:

• Cover letter regarding your interest in this position.
• Detailed chronological resume.
• And at least three professional references with valid phone number(s) and an email address for each. Definition of “professional references” is listed below in the Supplemental Information section.
• Applicants wishing to claim Veterans’ Preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to your online application.

Do not include any personal photos or personally identifiable data within your application packet, such as a driver’s license or social security number.

Incomplete application packages or ‘see resume’ in lieu of the requested information may disqualify you from the process.

Reintegration Reimagined: DOC Launches New Community Corrections Model .
iCoach (individualized, community-oriented, accountability, collaborative help) launched on March 10, 2023. This new model is backed by the most recent science and is driven by two philosophies: Community Reintegration and Enhanced Supervision. iCoach provides more support and advocacy for those within the criminal justice system earlier in their reentry process.

Amend: Changing Correctional Culture
DOC’s partnership with Amend works to bring a health-focused approach to providing correctional staff with additional tools and resources with an emphasis on staff wellness while working to prepare incarcerated individuals and residents to become better neighbors when they return to society.

COVID 19 Vaccination Requirement - review the Supplement Information section below regarding the vaccination requirement.

Duties

• Provide reception and clerical support for the unit.
  • Greet/refer visitors to appropriate staff and respond to inquiries requiring knowledge of DOC policies and procedures.
  • Manage incoming and outgoing mail and correspondence.
  • Order, receive, and maintain office equipment and supplies.
• Retrieve, prepare and process court reports and documents.
• Database entry and retrieval from various systems and software which includes OMNI (Offender Management Network Information), OnBase, ICOTS, JABS, Odyssey and Excel.
• Manage files and documents, including archiving records.
• Other duties as assigned.

Qualifications

Required Qualifications

• High school diploma or equivalent.
• Six months of clerical and/or customer service experience.
• And a valid, unrestricted driver's license.

The successful candidate will possess the following skills and abilities:

• Ability to assist individuals with various criminal backgrounds.
• Basic level of proficiency and knowledge in Microsoft Office to include Outlook, Word and Excel.
• Ability to navigate internal databases.
• Ability to proofread written material, identify and correct errors in sentence structure, grammar and punctuation.
• Ability to communicate effectively and clearly to staff, offenders, public and stakeholders.
• Maintain regular and reliable attendance.
• Must respect and maintain confidentiality.

Desired Qualifications

• Two years of clerical experience to include basic level proficiency and knowledge in Microsoft Office programs such as Outlook, Word, and Excel.

Supplemental Information

Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

Visit Mission & Vision | Washington State Department of Corrections for more information about our agency.

COVID 19 Vaccination Requirement
Employees of the WA State Department of Corrections (DOC) are required to be fully vaccinated against COVID-19 as a condition of employment. Any offer of employment is contingent upon verification of your vaccine status. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. You may request an accommodation if you are unable to meet this requirement due to a medical or religious necessity.

IMPORTANT NOTES:

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  References – Include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. Note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• You may work directly with or near individuals who have committed a crime in a potentially hazardous setting. Consider this when deciding to apply.
• Pre-employment Drug Test – We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process; applicants who test positive for any controlled substances will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Salary is based on experience and is determined at the time an offer of employment is made. The salary listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.
• Represented Position – This position is represented by the Washington Federation of State Employees (WFSE).
• Note: This recruitment may be used to fill other (permanent or non-permanent) positions within 60 days after the listed position(s) have been filled.

What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacation days each year
• 8 hours of paid sick leave per month
• 12 paid holidays each year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation
• Visit our benefits page to see more!

For questions about this recruitment, or to request reasonable accommodation in the application process, contact the assigned Human Resource Navigator at mariane.smith@doc1.wa.gov or (564) 200-3352 – refer to the requisition # at the top of this posting, begins with 2023.

For TTY service, call the Washington Relay Service at 7-1-1 or 1-800-833-6388.