Office Administrator Job at Wilson Elser
11/28/22 | Dallas, TX
The Office Administrator will oversee all in-house and outsourced services, as well as managing the facilities planning, HR functions, accounting & billing processes, secretarial services, reception and conference planning, outsourced mail, messengers and legal records services, and budget planning and management.
Additionally, the Office Administrator will liaise with the Firms’ national HR, Finance, IT, and Marketing Departments to implement the firm's policies, procedures, and programs, in order to better serve the requirements of the firm's attorneys in this office.
The Firm
Wilson Elser is a full-service and leading defense litigation law firm who faithfully serves our clients with more than 900 attorneys, across 42 offices in the United States and one in London. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 53rd in The National Law Journal's survey of the nation's largest law firms.
The Position
Qualifications
- Bachelor's degree from an accredited college or university preferred
- 5+ years’ experience handling office management responsibilities in a professional services firm.
- Law firm experience is a plus
- Excellent management skills and supervisory experience, including leading and developing a positive and cohesive team environment
- Ability to work with all levels of professional staff, attorneys, and partners
- Effective written and oral communication skills
- A best practices approach to managing people and projects
- Oversee both our Dallas and New Orleans offices
- Assist with overall administrative management of the office including but not limited to:
- Ensuring the ongoing productivity and effectiveness of our staff team
- Hiring/termination of all administrative staff; E-Time reporting
- Accounting supervision, including invoicing, check requests, and vendor expense processing
- Document management supervision, calendaring, filing, indexing and drafting correspondences
- Manage ordering of supplies for the office, closed files, and local webinars
- Manage office workload in conjunction with utilization of the firm's administrative support services
- Provide general IT support in conjunction with firm's help desk as necessary
- Coordinate general office services with building management and local facilities management services
- Some Travel Required
- Excellent Benefits including a 401k match
- Generous PTO plan
- Excellent growth and advancement opportunities
- Corporate Discount Plans
Interested?
Wilson Elser is a firm who focuses their commitment to both their clients and you! Please consider joining our team by applying online or sending your credentials to Careers@wilsonelser.com and putting "Dallas Office Administrator" in the subject line.
We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.
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