Do you have a passion for organization and love building better systems to help businesses succeed? We are looking for an Office Administrator to work directly with our Co-Managing Directors to oversee the management of our firm. This includes not only strategic planning, project management, and critical administrative and financial oversight, but also a key leadership role in shaping and sustaining our firm culture.

We need an Office Administrator who is a PRO at workflow and project management, who understands employee engagement, is metrics-driven, and will be invested in making important contributions to the success of the Firm.

$62,500

• Assists with implementing, enforcing, improving, and maintaining the firm's personnel employment policies and providing feedback and assistance to the firm’s support staff
• Arranges for backup and provide backup (if needed) when support employees are absent
• Participates in drafting evaluations of support staff and makes substantive recommendations to the Owner regarding work assignments, promotions, discipline, terminations, etc.
• Proactively provides feedback and data to the Owner regarding hiring needs
• Oversees the firm’s records retention and information storage and retrieval
• Assists with administering payroll (verifying work hours, leave time, overtime)
• Assists hiring managers in charge of recruiting, hiring, initial orientation, and onboarding.
• Oversees the administrative aspects of hiring and works with the Owners to interview, onboard, and train associates
• Ensures every position has a job description that clearly indicates duties, outputs, outcomes, and key performance indicators. Ensures every person in the firm has a relevant job description
• Maintains and updates the firm’s organizational chart
• Ensures that the firm’s business systems and processes are fully documented in writing and available to employees as needed
• Performs audits and spot-checks and takes proactive steps to find whether policies and procedures are being followed and ensures that processes and systems are operating as intended
• Reviews firm KPIs and workflows for efficiency, profitability, and staff capacity (with the management team)
• Oversees the firm’s emergency preparedness and disaster recovery protocols
• Manages the firm’s office furniture inventory approving recommendations for purchase and installation; assuring that office's furniture inventory is maintained and repaired as needed
• Ensures that employees have the tools they need to perform their duties, including annual evaluations of the computer and telephone systems, including hardware, software, and vendor selection, to ensure optimum efficiency and cost savings.
• Manages the firm’s master calendar

Assures that employees have the tools they need to perform their duties:

• Purchases routine office supplies within the budgeted amount
• Researches and receives approval for the purchase of office equipment and furniture, coordinates delivery and installation
• Manages the telephone system, including periodically evaluating the telephone system to ensure that the firm has a cost-effective and up-to-date system
• Manages the resource library, including all reference materials and subscriptions
• Ensures offices, desks, accounts, etc. are set up for new employees

You must be able to show evidence of your prior success with:

• Playing a role in the management of teams
• Systems management to ensure matters are handled appropriately
• Employee engagement and leadership, supervision, and termination
• Managing vendors such as bookkeepers, technology services, and hiring agencies

Some of the rewards of working here:

• Industry-leading compensation with additional bonuses based on firm performance
• Employer-paid health, dental, and vision coverage
• Paid time off and paid holidays
• Promotion and career advancement opportunities

Palmer Kent Associates is a legal recruiting firm with over a century of combined experience in high-level attorney and legal executive search and placement within top-tier law firms and corporate legal departments.