Job Title: Office Administrator Status: Non-exempt

Reports To: Human Resource Generalist Supervises Others: N/A

About the Role:

The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and be able to work well within a team in an environment of changing priorities. This role requires a resourceful, critical-thinker with the willingness to go above and beyond to get things done while ensuring the smooth and efficient operation of our office on a daily basis.

What you’ll do:

Core duties and responsibilities include the following.

• Greet visitors to the office and direct them to the appropriate personnel.
• Manage office calendars and schedules, including scheduling meetings and appointments.
• Prepare and distribute internal and external communications.
• Oversee office supplies and inventory, including ordering, receiving and stocking of supplies.
• Manage office facilities, including liaising with building management and maintenance staff as necessary.
• Coordinate and organize office events, meetings and conferences.
• Maintain accurate records and filing systems, both electronic and paper-based.
• Handle basic accounting tasks such as invoicing and record keeping.
• Ensure compliance with company policies and procedures.
• Conduct research and cold calls to potential clients/customers and schedule appointments for management team
• Draft and send emails to clients/customers, vendors, and other stakeholders.
• Provide administrative support to the executives and management team, including organizing documents, preparing reports, scheduling meetings and appointments.
• Other duties as assigned.

Our Perfect Candidate

Education and Experience:

• High school diploma or equivalent required; Associate's or Bachelor's degree in business administration or a related field preferred.
• Proven experience as an office administrator, office assistant or relevant role.
• Strong organizational and administrative skills with the ability to prioritize multiple tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
• Excellent verbal and written communication skills.
• Ability to follow instructions and perform a wide range of tasks
• Ability to take initiative and be proactive
• Ability to reprioritize at a moment’s notice to assume additional responsibilities based on changing needs
• Strong attention to detail and accuracy.

If you are a highly motivated, organized individual with a passion for providing excellent administrative support, we encourage you to apply for this position. Please submit your resume for consideration.

Job Type: Full-Time & On-Site

Company Offers:

• Comprehensive benefits package available: (100% paid healthcare, vision, dental and life insurances; 401k plan; paid vacation, sick days, and holidays)

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Weekend availability

Ability to commute/relocate:

• Rowland Heights, CA 91748: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative experience: 1 year (Preferred)

Work Location: In person

Please Note :
clarksqn.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, clarksqn.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.