How to Apply

A cover letter and resume are important submissions for the hiring team to get a sense of your experience and skill set. Submit both a cover letter and resume as one file. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The review of resumes will begin when the posting closes. Applicants selected for an interview will be contacted via email.

Summary

The Taubman College of Architecture and Urban Planning seeks an engaging and detail-oriented events coordinator to work full-time for a one-year, term-limited appointment. Reporting to the Events and Public Programming Manager, you will provide support and assistance for commencement and homecoming activities, the distinguished lecturer series, faculty-conceived multi day conferences, symposia, and exhibitions, local and regional alumni events, and donor related events.

This job is situated in Ann Arbor and on-campus work is required three days a week, with a few fully remote weeks throughout the academic year. We are also piloting a fully remote period for staff from mid-May to mid-August.

Note: This appointment is term limited up to one year and is expected to end in May 2024.

Responsibilities*

• Maintain procedure information and shared resource materials for events.
• Update calendars.
• Expense tracking and budget reconciliation.
• Track guest travel and lodging arrangements.
• Coordinate promotional efforts and public event listings.
• Monitor attendee registrations and final guest counts.
• Manage inventory of event supplies.
• Assemble event materials including event announcements, invitations, guest itineraries, contact lists, and run of shows.
• Oversee the printing of name tags and signage for use or distribution at the event.
• Onsite event support. This may include some flexibility in scheduled work hours.
• Support other areas of the college as needed.
• Other duties as assigned.

Note: Some flexibility of scheduled work hours may be required, including evenings or weekends on a prior scheduled basis.

Required Qualifications*

• Bachelor's degree
• Familiarity with Taubman College and our events and programs
• Demonstrated project management and organizational skills
• Experience with budget and expense monitoring
• Intermediate experience with Google suite and Microsoft office
• Ability to occasionally work during early mornings, evenings, and weekends

Physical Demands/Work Environment

• Routinely moves materials weighing up to 50 pounds for various event needs
• Requires the ability to travel to various locations to conduct work and deliver materials in a U-M work van or your own vehicle, as needed.

Additional Information

In addition to a career filled with purpose and opportunity, U-M offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous time off; a retirement plan with two-for-one matching contributions after the first year; many choices for comprehensive health insurance; life insurance; long-term disability coverage; and flexible spending accounts for healthcare and dependent care expenses. Learn more about U-M benefits.

Please note: Relocation assistance is not provided for this position.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.