FUJIFILM Irvine Scientific, Inc., is a worldwide leader in the innovation and manufacture of cell culture media, reagents, and medical devices for researchers and clinicians. The company provides unrivaled service and quality to scientists working in biopharmaceuticals, cell therapy, and regenerative medicine, assisted reproductive technology and cytogenetics, and industrial cell culture for the large-scale production of biotherapeutics and vaccines. FUJIFILM Irvine Scientific adheres to both ISO and FDA regulations and operates dual cGMP manufacturing facilities in California, USA, and Tokyo, Japan. The company’s consultative philosophy combined with expertise in cell culture and compliance provides customers with unique capabilities and support. For over 50 years, FUJIFILM Irvine Scientific has remained uniquely flexible and focused on media while becoming a strategic global leader in media products and services. FUJIFILM Irvine Scientific, Inc. is a subsidiary of FUJIFILM Holdings America Corporation reporting to FUJIFILM Holdings Corporation.

We are looking for a Marketing Support Specialist - Medical Business. This Marketing Support Specialist - Medical Business will provide administrative and business support for all the vital functions required by commercial administration for the entire sales and marketing organization.

Responsibilities

• Marketing administrative support for all product lines.
• Working closely with Marketing and department managers and supporting the coordination with internal resources (Quality, Documentation Control, MARCOM) and external resources for marketing collateral, such as: local/regional tradeshows, special events, and sponsorships.
• Preparing and routing any necessary paperwork including marketing invoice requests required as outlined by Sales & Marketing, and Business Heads, managing the process to meet appointed deadlines.
• Assisting Business Heads with individual projects as needed such as product training manuals, product reports, sales analysis, and project planning/tracking. This position will be responsible for and empowered to contract with outside resources necessary to accomplish the objectives presented.
• Representing marketing in inter-departmental communications projects/meetings, such as the event coordination and tradeshow calendar.
• Supporting consistent worldwide usage of our corporate identity (logos, marks, brand) by providing distributors and direct sales representatives marketing material, collateral and sales tools to achieve the branding desired.
• Providing tradeshow management and support by booking conferences, managing expenses, liason with third party vendors, booth prepping and pulling, traveling to large events for booth set-up, pulling literature, gathering product samples/labels, collaborating with Marketing and MARCOM. Tracking activities through event planning forms & tradeshow checklist for successful execution.
• Performing general clerical duties to include, but not limited to, monitoring expenses, payment vouchers, bookkeeping, copying, faxing, mailing, filing, literature room maintenance, calendaring meetings, drop box support and maintenance, and literature duplication.
• Setting up, coordinating, and supporting sales meetings, webinars, customer visits/audits, interviews, VIP/KOL visits, industry specific workshops, conference logistics, seminars, including travel arrangements.
• Working as a liaison with Marcom Administration and/or Marketingto support sales and marketing activities, including, but not limited to, mailings, announcements, press releases, newsletters, email list expansion, , eblasts, leads and territory updates in QlikView.
• Providing price lists for US and distributors.
• Reviewing and processing non-tradeshow related field requests (literature, workshop supplies)

Required Skills/Education

• Bachelor’s degree in Communications, Business Administration or Marketing (Preferred)
• Minimum 2 years of experience in an event coordinator/administrator position
• Strong interpersonal skills.
• Strong project management skills.
• Ability to negotiate, persuade, and support internal (other departments) and external IS contacts.
• Ability to work effectively with, logistics and transportation companies, commercial trade representatives and industry consultants.
• Knowledge of principles and practices of organization, planning, records management and general administration.
• Excellent knowledge of MS Office.
• Working knowledge of graphic design programs (PC based or Mac based).
• Working knowledge of web design requirements.
• Basic knowledge of the marketing mix, promotion and trade show logistics.
• Ability to speak read and write English effectively.

EEO/COVID/AGENCY NOTES

Fujifilm is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation, and any other status protected by federal, state, or local law.

If COVID-19 vaccine is mandated by the federal government, or by state or local government, the Company will require that the successful candidate hired for positions covered under relevant government vaccine mandate(s) be fully vaccinated against COVID-19, absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption. For all positions, the Company encourages vaccination against COVID-19 and may require that the successful candidate hired be willing to test for the COVID-19 virus periodically and wear a face covering indoors absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption.

To all agencies: Please, no phone calls or emails to any employee of Fujifilm about this requisition. All resumes submitted by search firms’/employment agencies to any employee at Fujifilm via-email, the internet or in any form and/or method will be deemed the sole property of Fujifilm, unless such search firms’/employment agencies were engaged by Fujifilm for this requisition and a valid agreement with Fujifilm is in place. In the event a candidate who was submitted outside of the Fujifilm agency engagement process is hired, no fee or payment of any kind will be paid.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Irvine, CA 92612: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Irvine, CA 92612

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