Manager of Events and Continuing Legal Education Job at University of Oklahoma
“As one of the nation’s top public law schools, The University of Oklahoma College of Law is creating the next great generation of lawyers and leaders in an environment that promotes diversity, service, and collegiality. OU Law is searching for its next Events Manager to join its community to help commemorate the achievements of the past, encourage the scholars of today, and advocate for the students of tomorrow. The Events Manager will work closely with the Director of Communications, Marketing and Events, and other administrators to provide leadership, management, and execution of all special events: from planning to execution to evaluation.
This person can take advantage of all of the benefits the University of Oklahoma offers. Insurance (medical, dental, life) for up to the entire family, generous paid time off, 14 paid holidays (including from Christmas Eve through New Year’s Day), retirement plans, tuition benefits, and much more!
Duties:
Events
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Manage College of Law Master Event Calendar.
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Plan and coordinate all special events, e.g., seated dinners/luncheons, awards banquets, receptions, alumni reunions, symposia, conferences, board meetings, and graduation.
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Work with College departments to develop programming for events.
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Serve as a primary liaison for external events held at the College of Law.
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Serve as a liaison with OU Marketing and Communications to ensure University guidelines for events are followed.
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Manage the online payment system for all College paid events.
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Obtain CLE approval and oversee requirements for any CLE activity.
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Serve as the liaison to the Oklahoma Bar Association as well as the MCLE accrediting organizations for other state bar associations.
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Responsible for all duties and responsibilities related to annual events, including Kuntz Conference on Natural Resources Law and Policy, Order of the Owl, graduation, etc.
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Oversee the Kuntz Conference Planning Committee and works with conference presenters to ensure their materials meet CLE guidelines in all accredited states.
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Work with the OU Foundation and the College of Law's Alumni Affairs team to coordinate events for donors and alumni.
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Work with Communications and Events team to ensure all event projects are in alignment with the overall mission of the College of Law and serve to promote OU Law’s excellence to the world at large.
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Use email marketing platform to design, schedule, and send electronic invitations and newsletters.
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Create webpages for events and CLE conferences and draft other content for the website, also assist in creating content for social media.
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Provide occasional event photography and videography for use on social media and website.
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Performs various duties as needed to successfully fulfill the function of the position.
- Resume, Cover Letter and three References. Failure to attach ALL the required documents and checking the Relevant box will result in your application not being sent through to the hiring department.
Required Education: Bachelor's degree, AND:
- 12 months experience in event planning and coordination, outreach or public relations.
- Proficient in Microsoft Office
- Highly organized and able to handle multiple projects and deadlines
- Strong oral, written, and interpersonal communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Knowledge and understanding of meeting and event planning principles, requirements, procedures, and available resources.
- Computer and research skills.
- Proven ability to thrive in a fastpaced and dynamic work environment.
- Exceptional attention to detail and superior customer service skills.
- Ability and knowledge to manage both forcredit and noncredit CLE events.
- Demonstrated ability to establish priorities, meet deadlines, and make procedural decisions and judgments.
- Knowledge of budgeting processes and ability to effectively oversee budgets.
- Ability/knowledge to manage large conferences and credit/noncredit programs.
- Valid driver's license required to attend recruiting and conference events.
- Ability to engage in repetitive motions. Ability to communicate verbally in order to express oneself and exchange detailed information with others. Ability to lift up to 30 lbs.
- Frequent exposure to pressure caused by deadlines and busy periods. Requires contact with other departments and university officials. May be required to travel.
- Experience with basic web editing
- Familiar with Qualtrics
- Email marketing software experience
Supervision: None
Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/PoliciesHandbooks/TBTesting.
Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
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