Primary Responsibility: Mail Matrix Sorter Processor/Distributor is a job that requires a high level of accuracy, speed and competency. Mail Matrix Sorter Processor /Distributor has primary responsibility for processing all different types of deliverable mail, using established priority levels, on the automated equipment in order to facilitate the accurate and expedient delivery of mail to the Jefferson community. Delivery and pick up of incoming/outgoing inter-departmental and US, mail, parcels, specimens, records, reports and supplemental data to and from the various University and Hospital areas Processes outgoing Mail. Must be able to fulfill responsibilities of a, Mail Chief Matrix Processor when needed.

Essential Functions:

• Determining priority order for mail to be processed and schedule job accordingly.
• Performing pre-job daily check of all production areas of equipment to include (iBots, cameras, belts and bins), choosing the correct sorting scheme to use (within the provided proprietary software program) for appropriate type of mail.
• Loading mail into automated feeder, or dropping mail manually onto processing belt.
• Keying mail piece images when machine cannot sort it automatically, identified by high speed camera, by using the 10-key pad on standard keyboard (at a rate of less than 1 piece every 2 seconds) using the CB# system established by UMS.
• Monitoring equipment issues through computer screen to troubleshoot potential problems such as; full sorting bins, jams, or iBots with low power capacity.
• Clearing jams at any level of the equipment which can include; removing pieces manually that have become stuck in bin delivery sections, manipulating iBots inside of sorting tunnel to facilitate clearing of jams, removing iBots from sorting tunnel by walking inside of equipment after proper shut down procedures have been used, reintroducing iBots into sorting tunnel using proper technique that was demonstrated during on-site training by OPEX employees.

• Sweeping & bundling mail from delivery location bins, using established route sequences to facilitate delivery to campus locations.
• Process outgoing US mail needing postage.
• Distribute sorted mail and packages to established mail stops/pick-up outgoing customer mail and/or process outgoing mail.
• Various related duties as assigned by Management
• Interacts with co-workers, visitors, and other staff consistent with the core values of the Hospital

EDUCATIONAL/TRAINING REQUIREMENTS:

High school diploma or GED required. College Degree preferred.

EXPERIENCE REQUIREMENTS:

• 1-2 years’ experience in data entry highly preferred.
• Must be able to retain Information.
• Must be able to work in a fast environment.
• Must have knowledge of Standard Key board
• Previous, or current, experience in Mail Service operations.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson’s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.