The UC Davis Library is a hybrid digital and physical work environment that values collegiality, respect for one another, and ongoing personal and professional development.

The physical facilities of the library comprise the Peter J. Shields Library in Davis and the Blaisdell Medical Library at the UC Davis Health campus in Sacramento. For more information about the library, visit http://library.ucdavis.edu/about.

Job Summary

Under the general supervision of the Library Supervisor 2, responsible for coordinating acquisitions operations related to receiving and invoicing library materials in all formats, requiring advanced data management skills and systems analysis. Coordinates print monographs, serials and government documents receiving, including complex problem-solving. Manages record loads and ensures data quality for related records in library management system. Supervises student staff assisting with receiving activities including serials check-in and preparation of bindable units and receiving of shelf-ready monographs. Works with the technical support teams of materials vendors and library management system vendor to troubleshoot and maintain automated acquisitions processes. Consults with Library Supervisor 2 on execution of unit’s receiving workflows and priorities. Participates in strategic projects related to technological implementation and new initiatives in the unit.

POSITION INFORMATION

PHYSICAL DEMANDS

• No eating or drinking in the work area. Work in close proximity to others, with frequent interaction and interruptions; frequent movement within the department and to and from other departments/areas.
• Read small print on request slips and computer screens, read and interpret handwritten and annotated requests.
• Lift books weighing up to 10 pounds, unpack boxed materials, maneuver loaded book trucks weighing approximately 150 pounds, and reach shelves 5" to 82" in height.

WORK ENVIRONMENT

• No eating or drinking in the work area. Work in close proximity to others, with frequent interactions and interruptions; frequent movement within the department and to and from other areas.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience with an integrated library system, using a bibliographic or similar resource database for retrieving, interpreting and editing records sufficient to perform advanced problem-solving.
• Demonstrated experience working independently and as part of a team to effectively accomplish immediate tasks and overall organizational goals providing a high level of customer service. Experience with projects requiring coordination with multiple work teams.
• Experience performing detailed tasks with sustained concentration.

Minimum Knowledge, Skills, and Abilities (KSA) :

• Knowledge of library procedures and technical services operations. Working knowledge of file transfer protocols including FTP and SFTP, and electronic data interchange (EDI) files.
• Communication and interpersonal skills to effectively interact and communicate with a group of people from diverse backgrounds in a variety of media (video conferencing, chat, email, telephone or in person). Skills to train, guide and review work of other staff.
• Organizational skills to independently establish work priorities, manage time, respond to deadlines and work on multiple complex tasks, and adapt quickly to unit workflow and changing procedures. Skills to independently exercise good judgment and make decisions within established guidelines.
• Technical skills with standard software such as MS Office suite and Google office applications, including proficiency with Microsoft Excel or Google Sheets to create spreadsheets and manipulate spreadsheet data. Math/accounting skills to evaluate invoices for correct billing amount and perform basic computations.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:

• 1-3 years direct experience working with the acquisitions and/or serials module of an integrated library system, preferably Ex Libris’s Alma.
• Experience with formulating and implementing projects that require coordination and communication with multiple work teams or parties (e.g., third-party vendors).
• Experience managing data file loading into an enterprise system.
• Experience directing and training others in a work-lead or supervisory role.

Preferred Knowledge, Skills, and Abilities (KSA) :

• Knowledge of the library information supply chain for books and serials, in both print and electronic formats.
• Knowledge of non-English languages, especially Western European, sufficient to verify and process titles using the Roman alphabet.
• Skills in pattern recognition sufficient to process material in non-Roman alphabets.
• Knowledge of electronic and print bibliographic tools used in English and common non-English languages.
• Skills with database applications such as Microsoft Access or analytics software sufficient to create and manipulate queries, and generate reports.

SPECIAL REQUIREMENTS

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.