Legal Secretary Job at Smith Haughey Rice & Roegge
Since 1941, Smith Haughey has been helping our clients overcome challenges and take advantage of opportunities. Built on the foundation of litigation excellence, Smith Haughey has grown into a firm that serves businesses and individuals at every stage of their growth and planning.
At Smith Haughey, we are always looking for talented people with a relentless commitment to excellence and high achievement interested in building their careers with our firm. We believe the quality of our people defines the quality of our law firm. We recognize the sum of this law firm is much greater than its individual parts. Everyone has a role, but it takes the team to ensure we are excellent as a whole. If you are interested in joining the go-to trial and litigation firm in the State of Michigan we hope you will explore opportunities with us.
Smith Haughey offers a comprehensive benefits package for full-time employees. Medical, dental, life and long-term disability insurance are included, as well as a 401(k) match and generous paid time off. Flexible spending accounts for health care and dependent care spending are also available.
As an equal opportunity employer, Smith Haughey is committed to a diverse, multi-cultural work environment. Smith Haughey does not discriminate in employment on the basis of age, race, creed, gender, gender identity, religion, marital status, veteran’s status, national origin, disability, sexual orientation, or any other characteristic protected by law.
Grand Rapids, MI
Smith Haughey Rice and Roegge seeks a full-time Legal Secretary to join the team in its Grand Rapids, MI office.
Major Duties and Responsibilities
- Overall collection and organization of documents and information for litigation cases at the firm; handling a wide variety of complex and confidential time-sensitive material
- Receiving and screening visitors and telephone calls; responding to inquiries on a variety of matters such as status of pending cases
- Scheduling and arranging meetings
- Maintaining calendars for attorney to keep apprised of court imposed or other deadlines
- Transcribing legal dictation and/or instructions
- Composing routine letters and drafting documents
- Proofreading and correcting prepared materials for grammar, spelling, punctuation, format, and content
- Filing legal documents with proper courts
- Preparing and assembling materials, documents, and exhibits for meetings, court appearances, and hearings
- Opening, logging, and distributing attorney mail appropriately
- Establishing and maintaining files and other information in connection with the work of attorney
- Assisting attorney in the preparation of expense reports and time keeping
- Acting as back-up to other secretaries
- Performing other duties as requested or assigned
Desired Qualifications & Characteristics
- 3+ years of experience as a legal secretary
- Litigation experience highly preferred
- Experience with Microsoft Office (Outlook, Word, and Excel) and document management software
- Strong organizational skills, with the ability to manage multiple projects simultaneously and meet deadlines
- Excellent verbal and written communication skills
- Proven ability to anticipate needs and discover new efficiencies
- Nimble-minded with ability to work in a fluid team environment
- Strong work ethic
Hiring Contacts
Jessie LaHaie
100 Monroe Center NW, Grand Rapids, MI 49503
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