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***Applicants must submit a cover letter AND resume in pdf format in order to be considered.***

Job purpose

The Legal Assistant is responsible for answering and transferring phones, conducting new client intake, setting up new client files and general organization within the office. This role is critical to the success of the firm as it is often the first impression for the firm’s clients and a key enabler to providing excellent service.

Duties and responsibilities

· Answering, transferring and documenting phone calls

· Conducting intakes and managing intake process for prospective clients

· Sorting mail, scanning and filing documents

· Setting up new client files

· Managing attorney calendars and coordinate meetings for satellite office locations

· Managing referral correspondence and tracking

· Hospitality for visitors and maintaining conference rooms

· Other miscellaneous administrative tasks, including ordering supplies

Qualifications

· Bachelor’s degree or equivalent work experience in service-based business

· 3+ years’ experience in plaintiff law office preferred

· General computer skills and proficiency in Microsoft Word and Excel

· Savvy with web-based systems (case management systems preferred)

· Adept at multi-line phone systems

· High attention to detail

· Strong organizational and prioritization skills

· Personal accountability, tenacity and follow-through

· Emotionally intelligent, empathetic, team-oriented and positive personality

· Professional oral and written communication skills

· Spanish-speaking a plus

Job Type: Full-time

Pay: $42,000.00 - $44,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Travel requirement:

• No travel

Ability to commute/relocate:

• Nashville, TN 37203: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you familiar with case managment software?

Education:

• Bachelor's (Preferred)

Experience:

• law office: 3 years (Preferred)

Language:

• Spanish (Preferred)

Work Location: One location

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