Position Summary

This is an on-site / hybrid position located in Austin, Texas , with minimum travel expectations of 25% and must possess a current/active US Passport.

As a Junior Project Manager in the NORAM PMO team , you will help deliver solutions that meet customer requirements and Thales’ commitments. Your role will directly contribute to internal and external customer satisfaction, which is key for business growth.

Project Coordinator, supports and coordinates internal (Account Managers, Work Package Managers, developers, engineers, etc.) and external (customers, suppliers, sub-contractors, partners, etc.) dedicated teams by involving the following associated teams: Sales, finance, contract management, etc... Directs the project activities (including those relating to risks & opportunities) to ensure projects are delivered on-time, within budget, satisfy technical requirements, and meet customer expectations.

This responsibility is exercised from signature of the contract through to the project completion period in terms of organization, time frame, workload, budget, etc.

In this capacity:

• Ensure successful transition to the project and contribute to prepare, organize and validate the project launch:

  • Establish and update project requirements baseline in a collaborative work with the Bid Manager and the Capture Leader,

  • Establish and update project execution baseline (project structure, work package description, partners and supplier contractual data, management plans, costs, budgets and financial structure, resourced schedule, risks and mitigations)

  • Establish and update project key decision data (contingencies, strategy, business case)

  • Help to support and Initialize the project: identify the key project stakeholders, set the project team, organize the project structuring activities, start-up project activities, identify and allocate the source project requirements

  • Help support the financial aspects of the acquisition strategy: « Make or Buy » strategy, suppliers consultation and negotiation, signing contract, contract’s execution and closure

  • Help the project launch review and involves all stakeholders: project team, Management Plan and associated documents (WBS, OBS, schedule, budget allocations…), industrial scenario, project charter, team charter…

• Execute, monitor and control the project :

  • Start the work packages,

  • Control the project and ensure the respect of the stakeholders’ commitments, while mastering risks and opportunities,

  • Control requirements, costs and schedule during all the project life cycle

  • Manage project quality and customer and stakeholders overall satisfaction

  • Manage legal and contractual requirements including handling disputes

  • Conduct regular progress review meetings, reporting the project progress to the company senior management

  • Close the project (archiving of documents, closing of the expenditure authorizations) by capitalizing and sharing on enterprise experience (lessons learnt)
    
    

The Identity and Biometrics Solutions team is responsible for the design and development of highly innovative components and products, from desktop applications integrating various hardware (biometric devices integration) to high performance server applications, including issuance of official documents in a very secure environment (PKI, encryption, cryptography), and leading the transformation to Digital Driver’s Licenses.

Key Areas of Responsibility

• Coordination of multiple projects

• Must support onboarding of vendors and sub-contractors.

• Ensure project implementation follows all Thales process and procedures.

• Must coordinate across teams for prioritization, resource allocation, risk identification and mitigation, and issue resolution.

• Must support the monitoring project variances; preparing EAC (Estimate at Completion) review slides and presenting to management

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Must:

a. Provide precise, fact based, relevant information in form of weekly project report internally and externally

b. Present monthly project dash board with project financials, project KPIs like variance and contingencies

c. Facilitate risk identification and manage the risks through mitigation actions and corresponding costs

d. Anticipate and communicate on risks and issues at-least monthly and on as needed basis

• Help support issue resolution coordinating experts from various disciplines

• Drive the project to ensure customer satisfaction by meeting deadlines, quality specifications, and project profitability

• Help support all interactions between Thales, vendors, and the Customer for their project

• Help Build and maintain project schedule and cost baseline and update project forecast monthly

• P rovide visibility of the project progress, making sure to obtain the necessary resources and identifying/resolving issues

• Manage the financial aspects of projects including costs and revenue

• Oversee project risks and related action plans

• Help manage the change management process

• Work closely with the PMO, Director of Operations, Director of Delivery, and the IT Project Manager ensuring clear communication, business based prioritization, and definition of precise scope and planning

• Cultivate and maintain strong partnerships with decision-makers across operations groups (PMO, Procurement, Supply Chain, Data Center, Quality, Software Development and Validation, Manufacturing, Logistics and Ops Finance) to build and continuously improve process to ensure high quality and on-time delivery

• Focus on precise planning, forecast, continuous risk and contingency management, change management and timely escalation

• Effective communication at all levels of organization

• Must ensure compliance of Thales, Customer, Security and all applicable regulations individually and for the project(s)
  
  

Minimum Requirements

• Bachelor’s Degree in Computer Science or similar field and 1-3 years’ experience in technical/engineering project management

• Prior experience communicating pertinent and technical information to external customers and other stakeholders on a regular basis

• Prior experience managing scope and requirements autonomously

• Strong technical understanding of multi-tier enterprise solution in a complex environment- within Thales that translates to: front end, back end, data centers, deployment across locations, hardware deployment, software issues, network to and from locations, and disaster recovery –which are all part of the project

• Proficiency in written and oral communication in English is required
  
  

Must be able to obtain post-hire clearance as required by the customers.

• PMP and/or CAPM certification is preferred

• At least 1 years of experience building project schedules with Microsoft Project

• At least 1 years of experience with PM tools – Confluence or equivalent, JIRA or equivalent

• At least 1 years of experience performing risk management activities such as project cost forecasting, measurement of project cost variance, developing and monitoring project risk contingencies and adherence to KPI’s

• At least 1 years of experience with change management- planning for the various stages of transformational and transitional change, recognizing how people react to it and how it affects the organization

• Experience as a team leader

• Experience managing a portfolio of projects

• Experience with Cloud (AWS, Azure), mobile app development (iOS/Android) project, and/ or cybersecurity
  
  

Special Position Requirements

The Company provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents, including the following:

• Elective Health, Dental, Vision, FSA/HSA and Well-Being plans

• 401(k) Retirement Savings Plan with a company contribution and a match, and without vesting period

• Company paid holidays, vacation days, and paid sick leave

• Company provided Life Insurance, AD&D, Disability, and Employee Assistance Plan
  

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This position will require successfully completing a post-offer background check. Qualified candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.

Successful applicant must comply with federal contractor vaccine mandate requirements.

Thales champions inclusion and we believe diversity strengthens the fabric of our culture. We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law

If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at talentacquisition@us.thalesgroup.com .