The HR Administrative Assistant will perform a variety of personnel-related administrative tasks. This individual will support the HR department in duties associated with updating HR databases and processing employee requests. This position requires excellent organizational skills and the ability to handle sensitive information, confidentially. In this role it is important to be passionate about HR policies and procedures as this individual will help create a nourishing workplace.

Team members require flexibility to work 2 pm - 10:30 pm Mon-Fri.

Human Resources and Time and Attendance

• Provide customer service to organization employees

• Maintain employee records (soft and hard copies)

• Assist in payroll preparation; providing relevant data, absences, PTO requests

• Prepare HR documents including new hire guides

• Answer employee queries on HR-related issues

• Participate in HR projects and events (e.g. help organize Wellness Fair, Holiday Party, Family Picnic)

• Administer health and welfare plans, including enrollments and terminations. Process required documents through payroll and ensure accurate record keeping and proper deductions

• Update PTO request spreadsheet

• Generate PTO report at closing of pay period

• Obtain required documentation of PTO requests

• Collect contingent associate time sheets and submit to staffing agency on weekly basis

• Sort and deliver associate paychecks to associates on bi-weekly basis

• Provide associates with vacation balance, upon request

• Assist with creation of weekly safety communications

• Work with Management to discuss escalated employee issues and determine best next steps.

Administrative

• Attend committee meetings (e.g. Safety, Wellness, Fun-do)

• Update topics and post on communication board (e.g. Birthdays, Work-Anniversaries)

• Update phone directory

• Order office supplies (e.g. employee uniforms, catering for events, lunch boxes)

• Process incoming mail

Accounts Payable

• Process manual travel and expense forms

• Pay vendors by processing monthly invoices from insurance providers and HR department consumables

• Maintain HR budget expense log

• Communicate with vendors regarding invoices

• Reporting monthly G/L codes to accounting department for American Express statement

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Louis Vuitton is a company that respects the uniqueness of each employee and offers everyone the means to find their place and thrive. We promote initiatives aimed at supporting professional equality for everyone. We strive to go above and beyond purely symbolic measures by building a culture focused on meaningful strategies aimed at creating an inclusive workforce. In addition to a generous benefits package, unparalleled career development opportunities, both locally & globally, as an employee at Louis Vuitton, you can expect to be provided with industry leading training which will offer you an in-depth insight into the luxury and retail environment.