Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant positing should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California.

Prerequisites

Must be a college student attending classes during the regular term (fall, spring, and winter, if applicable) at an accredited college or university.

To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Biochemistry and Molecular Biology, Biological Science, Criminal Justice, Health Science, Humanities, Interdisciplinary Studies, Liberal Studies, Neurobiology, Physiology and Behavior, Psychology, Nursing, Social Science, Social Work, Sociology, or Public Health

Work Schedule

F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Minimum Qualifications

• Must be comfortable working with sensitive death-related data.
• Well organized with the ability to work independently to accomplish assigned tasks accurately and by established deadlines.
  

Preferred Qualifications

• Experience with Microsoft Excel and Word.
• Experience with data abstraction or data entry.
  

Duties and Responsibilities

• Obtain access to the Centers for Disease Control and Prevention (CDC) Secure Access Management System (SAMS) where National Violent Death Reporting System (NVDRS) is housed. Learn and implement proper data abstraction techniques for the CDC NVDRS in order to conduct data entry of Coroner/Medical Examiner, Toxicology, and Law Enforcement reports from various participating California counties. Data is reviewed from reports and information is entered into NVDRS. Follow security standards for working with sensitive data and proper tracking procedures.
• Assist with ongoing development of data abstraction training materials and evaluation of current protocol and processes to improve and streamline current methods. Assist with the attainment of Coroner/Medical Examiner, Toxicology, and Law Enforcement reports to increase statewide participation in California’s Violent Death Reporting System (CalVDRS). Attend and contribute to CalVDRS led data abstraction meetings to learn about updates and have questions addressed in a roundtable setting.

• A ssist the NVDRS program and other Injury and Violence Prevention Branch (IVPB) staff to review and revise data management agreements, protocols, and procedures for acquiring, preparing, and storing data in order to maintain efficient, accurate, and current data. Identify and participate in CDC led data abstraction trainings and resources to stay up to date with data entry procedures and unique coding scenarios.

• Contribute technical input to various IVPB staff projects as requested which may involve review of documents, formatting assistance, and data summarization (depending on career interest and previous experience).

• Shadow staff working throughout IVPB to learn the internal and external processes of the branch, the different programs within IVPB, and how injury and violence prevention is an important part of public health. Available staff to shadow in IVPB include epidemiologists, health education consultants, etc. Attend appropriate Branch, Section, and Program level meetings and provide findings to necessary parties upon request.

• Performs other duties as assigned, to include, filing, photocopying, and coordinating the set-up of meetings, presentations, and webinars.
  

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is mostly performed remotely. Of three positions, two will be 100% remote with one requiring one day each week onsite in Sacramento.

We are open to candidates all around California, however we would like one candidate to be local to Sacramento and be able to work-in-office once a week as not all data is accessible off-site. The candidate will need access to data that cannot be accessed off-site.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

• In addition to your resume, please upload your most recent transcripts .
  

Apply by: April 13, 2023