Gift Processor Job at Stanford University
The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Gift Processor.
A resume is required for full consideration.
About Stanford University’s Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs.
Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.
With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.
JOB PURPOSE:
This is an important new role on the Hoover Finance team to support the donor gift processing and perform moderately complex accounting activities and functions such as updating donor records, creating and sending donor gift acknowledgment letters, donor communication reports, review all gift inquiries, expenditure reconciliations and reviews, and process all non- salary payments.
This position is based on the Stanford main campus with the option of hybrid schedule subject to operational needs. May work extended hours during peak business cycles, including Holiday Season.
CORE DUTIES:
- Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance. Contribute to development of analyses to be used for key activities or decision making.
- Identify, prioritize, and resolve accounting issues; probe beyond stated situation; identify underlying issues; recognize exceptions; perform preliminary analysis.
- Run, maintain, reconcile, review, combine, analyze and validate financial data sets, utilizing financial reports, financial databases, and key financial information often from multiple systems. Assist in the preparation of basic management information reports.
- Identify and resolve incorrect journal entries, data anomalies, deviations from established procedures, and unusual issues.
- Collect data and perform research on details of transactions. Ensure work complies with complex internal policies and external regulations which may require interpretation.
- Participate as a member of a project team and contribute to change management strategy through communication and collaboration with others.
- Recommend, assist, test, or implement process streamlining, system improvements or workflow changes.
- Contribute to development and maintenance of desktop procedures and process documentation for area of responsibility.
- Serve as a liaison to other departments to resolve accounting-related issues.
- May train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
- The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
MINIMUM REQUIREMENTS:
Education & Experience:
Associate degree plus two years of applicable experience, or combination of education and relevant work experience.
Knowledge, Skills, and Abilities:
- Proficiency in basic business applications, such as Microsoft Office; user knowledge of Excel.
- Basic knowledge of accounting systems and the internet; computer literacy.
- Understanding of and ability to apply accounting skills and concepts.
- Ability to draft professional e-mails, memos, business letters, and reports, and to clearly and effectively communicate information to internal audiences and client groups.
- Ability to learn project management skills and to participate as part of a project team.
Preferred/Desired Knowledge, Skills, and Abilities:
- Effective interpersonal skills.
- Detail oriented.
Certifications and Licenses:
- Valid California Non-commercial Class Driver's License.
PHYSICAL REQUIREMENTS*:
- Constantly perform desk-based computer tasks.
- Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
- Occasionally write by hand, twist, bend, stoop and squat.
- Rarely stand, walk, reach or work above shoulders and use a telephone.
- Ability to obtain and maintain a California Non-commercial Class license.
- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS:
- May work extended hours during peak business cycles, including Holiday Season.
- This position is based on the Stanford main campus with the option of hybrid schedule subject to operational needs.
The expected pay range for this position is $65,000 to $90,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
WORK STANDARDS:
- When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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