Position Summary:

The Receptionist manages front desk/lobby on a daily basis and performs a variety of administrative and clerical tasks. The Receptionist will be the first point of contact for our company. Receptionist’s duties include offering administrative support across the organization, including, but not limited to accounting support. The Receptionist will also coordinate front-desk activities, including distributing correspondence, welcome guests and greet people who visit State Seal Company and redirecting phone calls.

Essential Job Functions:

• Answer, screen and forward incoming phone calls
• Open and close front lobby and break room area
• Greet and welcome visitors as soon as they arrive
• Maintains security by following procedures; monitoring logbook; issuing visitor badges, etc.
• Billing of shipments
• Print customer invoices and prepare mailing to each customer per requirements
• Customer online billing as applicable
• Accurate Filing of MO’s, Shippers and Purchase Orders by SQL code
• Coordinate credit card processing with warehouse
• Production MO filing
• Scanning/copying projects
• Coordinate Incoming / Sent Faxes to correct inbox
• Coordinate Pitney Bowes Postage needs
• Maintain copier and fax machines with paper and toner
• Coordinate repair calls on copier and fax machines when needed (P&M in place)
• Read copier meters monthly (1st of the month)
• EHP Billing and report matching
• Ensure reception area is tidy and presentable

Knowledge & Skills:

• Professional attitude and appearance
• Hands-on experience with office equipment (e.g., fax machines and printers)
• Multitasking and time-management skills, with the ability to prioritize tasks
• Proficiency in Microsoft Office
• Ability to be resourceful and proactive when issues arise
• Solid written and verbal communication skills
• Professional and positive customer service attitude

Education and Experience (Final Determination made by Hiring Manager):

Minimum high school or equivalent/minimum < 1 year in a related field

Physical Requirements:

Stooping, crouching, reaching, walking, lifting, grasping, talking, hearing, repetitive motion. Must be able to lift 30 lbs. Must have close visual acuity. May be subject to atmospheric conditions such as fumes, odors, dust.

Job Type: Full-time

Pay: From $16.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Chandler, AZ 85226: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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