FJ Management Inc., a collegial, sophisticated, and growing private holding company with offices in downtown Salt Lake City, Utah, and which owns Maverik, Inc., a prominent convenience store company with over 350 locations, Big West Oil LLC, a refinery along the Wasatch Front, WellQuest Living, a senior living and affordable housing company, and an in-house investment company that conducts substantial and ongoing private equity investments, is seeking a full-time Executive Assistant/Paralegal to help manage the legal workload for its six in-house attorneys. Position reports to the General Counsel of the Company, and is responsible for providing high-level administrative support to the General Counsel and the legal team team by conducting research, preparing reports, handling information requests, managing contract and document tracking, litigation support, and performing administrative functions such as preparing correspondence, making corporate filings and corporate recordkeeping, among other matters.

Qualifications:

• At least 4 years’ experience as an executive assistant to attorneys or as a paralegal
• Experience interacting with and managing projects for c-suite level executives
• Demonstrated ability to:
  • spearhead, operate, and manage software programs for tracking contracts and document management
  • manage legal department budgeting, accounting, bill-paying and expense reports
  • keep confidences, and exercise strong judgment regarding confidential matters
  • effectively organize, maintain and locate legal files and forms
  • pay careful attention to detail
• Strong organizational and communication skills
• Best in class Office 365, Outlook, Word, Power Point and Excel skills
• Self-starter that is loyal and looks for ways to benefit the company without direction or supervision
• Positive, professional, can-do attitude, and willingness to pitch in regardless of task to get the job done
• High ethical standards
• Team player that is patient and calm in the face of deadlines and competing work duties
• Paralegal certificate a strong plus but not necessary

Job Duties:

• Along with other staff, support six in-house attorneys on projects and tasks as directed
• Operate and train others on legal department software programs for contract and document management
• Maintain company stock ledger and other important corporate records including filing articles of incorporation, maintaining and updating by-laws, as well as corporate minutes and unanimous written consents for multiple companies
• Track litigation filings and deadlines, other important calendaring functions
• Manage service of process notifications
• Manage state licensing and corporate renewals across multiple states
• Proofread, format and edit documents and presentations
• Type reports, memos, letters and other documents
• Answer phone calls and direct calls to appropriate parties or take messages
• Attend and keep records for various meetings, coordinating/follow up on action items
• Greet visitors and guests
• Perform general office duties including opening, sorting and distributing incoming correspondence
• Help attorneys meet Continuing Legal Education and licensing requirements, maintaining records and making requisite filings
• Occasional assistance in making and booking travel arrangements

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands described here are those typical of an office work environment. While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.