FISCAL CLERK Job at University of Rhode Island
Position Information
Posting Number
CS01524
Job Title
FISCAL CLERK
Position Number
5635
FTE
FLSA
Pay Rate
Salary Range
$41,370 - $44,938 (There is also an additional 2.5% salary increase to be effective 06/18/23)
Pay Grade Level
Grade 314
Position Type
Classified Civil Service Staff
Union
ESP-URI/NEARI (Educational Support Professionals)
Status
Calendar Year, Full-time, Permanent
Restriction or Limitation Reason
End Date of Restriction or Limitation
Department Information
Department
Communications and Marketing
Contact(s)
Donna L. Charron
Supervising Employee Relations Officer
Office of Human Resource Administration
80 Lower College Road
Kingston, RI 02881
Supervising Employee Relations Officer
Office of Human Resource Administration
80 Lower College Road
Kingston, RI 02881
Contact Phone/Extension
401-874-2317
Contact Email
dcharron@uri.edu
Physical Demands
Campus Location
Kingston
Building(s)
Grant Funded
Extension Contingent on Funding Date
Extension Contingency Notes
Duties and Responsibilities
ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:
To record transactions in books of original entry and to post to ledger accounts from receipt, disbursement, expense and appropriation records according to established account classifications.
To draw trial balances and prepare simple reports, schedules and summaries.
To reconcile agency’s records with those of the Division of Accounts and Control in order to assure complete agreement of records of disbursements receipts, outstanding orders and balances.
To maintain current personnel records, prepare payroll adjustments and keep appropriation accounts.
To keep inventories of office equipment and supplies and to be responsible for the maintenance of adequate stocks.
To be responsible for petty cash funds.
To prepare requisitions and vouchers.
To examine and verify requisitions, payments, purchase orders, invoices, travel statements, payrolls, transmittal sheets, check registers and checks.
To maintain files of requisitions, purchase orders, utility orders and other related records.
To provide clerical assistance to a superior in the preparation of the annual budget requests of the agency and in the maintenance of accounts.
To maintain records of cash receipts and disbursements and to make reports thereon.
To make routine audits of employer reports of employment, wages and taxes.
As required, to supervise the work of a small group of clerical workers engaged in record keeping and other routine clerical functions in the agency.
To do related work as required.
The Department of Communications and Marketing and Publications and Creative Services is a high-level, administrative area, that requires competent, experienced, and highly skilled staff, who are directed under the Vice President of Communications and Marketing.
The Vice President has comprehensive responsibility for promotion and placement of the University of Rhode Island (URI); its branding, messaging, marketing, media relations, media and marketing deliverables including print, web, publications, web management, web development, digital content, and work to promote the university in the national and global markets; with thirty (30) professional staff members who are organized in teams (Administrative, Marketing, Media Relations, New Media, Publications, Web, Social Media and the URI Magazine).
The nature of the related fiscal functions is critical to the success of the above mentioned deliverables; with an extremely complicated budget consisting of well over $500,000, the fiscal clerk position requires an experienced candidate who can successfully manage the various budgets, perform a variety of purchasing tasks, have an understanding of contracts, as well as booking experience in order to effectively serve the numerous responsibilities that the fiscal clerk will be required to perform. Purchasing is an extremely important and large part of this position. Tasks and functions include renewing web-based subscriptions, creating multi-year multi-chartfield string (CFS) college requisitions, P-Card responsibilities and purchases and producing LVPO/Pos, requisitions, vouchers and cell phone stipends; reconciling department records with those of the Division of Accounts and Control to assure complete agreement of records of disbursements receipts, outstanding orders and balances; examine and verify requisitions, payments, purchase orders, invoices, travel statements; maintain files of requisitions purchases orders, utility orders and other related records; provide fiscal assistance to the Vice President in the preparation of the annual and mid-year budget requests of the agency in the maintenance of accounts; follow all budget protocols in completing the mid-year and annual budget projections. As a P-Card holder for Communications & Marketing, make purchases and process purchases and reconcile the PCard statement due at the end of each month, while following P-Card regulations at all times; as well as, keep inventory of all office
To record transactions in books of original entry and to post to ledger accounts from receipt, disbursement, expense and appropriation records according to established account classifications.
To draw trial balances and prepare simple reports, schedules and summaries.
To reconcile agency’s records with those of the Division of Accounts and Control in order to assure complete agreement of records of disbursements receipts, outstanding orders and balances.
To maintain current personnel records, prepare payroll adjustments and keep appropriation accounts.
To keep inventories of office equipment and supplies and to be responsible for the maintenance of adequate stocks.
To be responsible for petty cash funds.
To prepare requisitions and vouchers.
To examine and verify requisitions, payments, purchase orders, invoices, travel statements, payrolls, transmittal sheets, check registers and checks.
To maintain files of requisitions, purchase orders, utility orders and other related records.
To provide clerical assistance to a superior in the preparation of the annual budget requests of the agency and in the maintenance of accounts.
To maintain records of cash receipts and disbursements and to make reports thereon.
To make routine audits of employer reports of employment, wages and taxes.
As required, to supervise the work of a small group of clerical workers engaged in record keeping and other routine clerical functions in the agency.
To do related work as required.
The Department of Communications and Marketing and Publications and Creative Services is a high-level, administrative area, that requires competent, experienced, and highly skilled staff, who are directed under the Vice President of Communications and Marketing.
The Vice President has comprehensive responsibility for promotion and placement of the University of Rhode Island (URI); its branding, messaging, marketing, media relations, media and marketing deliverables including print, web, publications, web management, web development, digital content, and work to promote the university in the national and global markets; with thirty (30) professional staff members who are organized in teams (Administrative, Marketing, Media Relations, New Media, Publications, Web, Social Media and the URI Magazine).
The nature of the related fiscal functions is critical to the success of the above mentioned deliverables; with an extremely complicated budget consisting of well over $500,000, the fiscal clerk position requires an experienced candidate who can successfully manage the various budgets, perform a variety of purchasing tasks, have an understanding of contracts, as well as booking experience in order to effectively serve the numerous responsibilities that the fiscal clerk will be required to perform. Purchasing is an extremely important and large part of this position. Tasks and functions include renewing web-based subscriptions, creating multi-year multi-chartfield string (CFS) college requisitions, P-Card responsibilities and purchases and producing LVPO/Pos, requisitions, vouchers and cell phone stipends; reconciling department records with those of the Division of Accounts and Control to assure complete agreement of records of disbursements receipts, outstanding orders and balances; examine and verify requisitions, payments, purchase orders, invoices, travel statements; maintain files of requisitions purchases orders, utility orders and other related records; provide fiscal assistance to the Vice President in the preparation of the annual and mid-year budget requests of the agency in the maintenance of accounts; follow all budget protocols in completing the mid-year and annual budget projections. As a P-Card holder for Communications & Marketing, make purchases and process purchases and reconcile the PCard statement due at the end of each month, while following P-Card regulations at all times; as well as, keep inventory of all office
Required Qualifications
KNOWLEDGE, SKILLS AND CAPACITIES: A working knowledge of the principles and practices of bookkeeping and a reasonable speed and accuracy in making complex tabulations and arithmetical computations: a working knowledge of standard office methods and procedures; a familiarity with the uses of standard office equipment; the ability to understand and carry out both oral and written directions; the ability to operate adding and calculating machines; and related capacities and abilities.
EDUCATION AND EXPERIENCE:
EDUCATION: Such as may have been gained through: graduation from a senior high school, including or supplemented by courses in bookkeeping and office practice; and
EXPERIENCE: Such as may have been gained through: employment as a bookkeeper.
OR: any combination of education and experience that shall be substantially equivalent to the above education and experience.
Preferred Qualifications
Environmental Conditions
This position is not substantially exposed to adverse environmental conditions.
Work Hours
8:30 AM to 4:30 PM — Monday through Friday
Days Off: Saturday, & Sunday
Days Off: Saturday, & Sunday
Posting Date
03/25/2023
Closing Date
04/03/2023
Special Instructions to Applicants
THIS IS A FULL TIME CALENDAR YEAR POSITION WHICH WILL INCLUDE A GENEROUS BENEFITS PACKAGE INCLUDING A TUITION WAIVER FOR CCRI, RIC, AND URI FOR THE SUCCESSFUL CANDIDATE, SPOUSE, AND DEPENDENTS (IF APPLICABLE) BASED ON CURRENT EDUCATION. IT ALSO INCLUDES PAID TIME OFF, PAID STATE HOLIDAYS, AND A MANDATORY RETIREMENT PLAN IN ADDITION TO MANY OTHER TYPES OF BENEFITS.
TO LEARN MORE ABOUT THE BENEFITS PACKAGE, PLEASE VISIT https://web.uri.edu/wp-content/uploads/sites/3/Classified-Benefits-At-A-Glance-1-22.pdf AND
https://www.exploreemployeebenefits.ri.gov/
There currently is NOT a civil service list for this title.
If you are a lateral transfer within ESP-URI/NEARI, please contact Donna Charron in Human Resources at 401-874-2317 PRIOR TO APPLYING FOR THIS POSITION. The name of a contact person will be provided for all LATERAL TRANSFERS ONLY to schedule an informational meeting prior to the application deadline date. IF YOU ARE STILL INTERESTED IN THE POSITION AFTER THE INFORMATIONAL MEETING, YOU MUST STILL APPLY ON-LINE AND SUBMIT THE REQUIRED DOCUMENTS PRIOR TO THE APPLICATION DEADLINE DATE. This position is covered by ESP-URI/NEARI. Members of this union will receive preferential consideration. If the position is not filled by a current union member, we will then consider other applicants for the position.
As a pre-employment condition, chosen candidate must successfully pass a criminal background check paid for by the University.
TO LEARN MORE ABOUT THE BENEFITS PACKAGE, PLEASE VISIT https://web.uri.edu/wp-content/uploads/sites/3/Classified-Benefits-At-A-Glance-1-22.pdf AND
https://www.exploreemployeebenefits.ri.gov/
There currently is NOT a civil service list for this title.
If you are a lateral transfer within ESP-URI/NEARI, please contact Donna Charron in Human Resources at 401-874-2317 PRIOR TO APPLYING FOR THIS POSITION. The name of a contact person will be provided for all LATERAL TRANSFERS ONLY to schedule an informational meeting prior to the application deadline date. IF YOU ARE STILL INTERESTED IN THE POSITION AFTER THE INFORMATIONAL MEETING, YOU MUST STILL APPLY ON-LINE AND SUBMIT THE REQUIRED DOCUMENTS PRIOR TO THE APPLICATION DEADLINE DATE. This position is covered by ESP-URI/NEARI. Members of this union will receive preferential consideration. If the position is not filled by a current union member, we will then consider other applicants for the position.
As a pre-employment condition, chosen candidate must successfully pass a criminal background check paid for by the University.
Quicklink for Posting
https://jobs.uri.edu/postings/11238
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter/Letter of Application
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