Finance and Business is a values driven organization that supports thousands of university faculty, staff, and students, while also providing services to the broader community and society. University Police and Public Safety (UPPS) is part of the Finance and Business team and is guided by its mission to serve and protect our community with respect, professionalism, and accountability, while striving for excellence. University Police and Public Safety's values model those of Penn State's and we are especially committed to our vision to establish a cohesive, inclusive, and innovative work environment while also providing consistent professional and value added service to our communities. We also firmly believe in Penn State’s value of Respect , which encourages us to "respect and honor the dignity of each person, embrace civil discourse, and foster a diverse and inclusive community." As an incoming team member in University Police and Public Safety, it will be expected that all employees embody and model Penn State's and Finance and Business's commitment to diversity, equity, and inclusion.

We value inclusive excellence as a core strength and an essential element of Penn State’s commitment to diversity, equity, and inclusion and the University Police and Public Safety’s public service mission. ( http://police.psu.edu/ )

University Police and Public Safety is looking for a detail-oriented Financial Assistant to join the team. This position is vital to ensuring timely and accurate processing of financial transactions that impact campus police stations across the commonwealth. This role will be responsible for maintaining sound fiscal practices and procedures to allow consistent processing of all financial transactions as well as ensuring accuracy of the associated reporting. This position is a central link connecting the University Police with various local, state and federal policing agencies, outside vendors, University-wide departments, as well as Penn State personnel to include students, faculty, and staff members.

Responsibilities will include a variety of administrative functions such as:

• Serve as the expert for purchasing, financial and travel transactions
• Purchasing responsibility as well as the reconciliation of all purchases made
• Establish and maintain office files and provide general office support to UPPS Leadership
• Maintain all financial (SIMBA) budgets which also involves creating and closing internal orders and cost centers as needed
• Serve as proxy for the Financial Officer (FO) for people management software, financial software and travel payments
• Assist FO in projects not limited to reports on budget and overtime

The successful candidate must possess:

• The ability to be detail oriented in matters such as applying University and department policies as well as the collective bargaining agreement
• Excellent written and verbal communication skills, and the ability to work with minimal supervision
• Ability to use good judgment when dealing with sensitive and confidential information
• Experience processing financial transactions and supporting budgets
• Excellent skills utilizing Microsoft Office programs such as Word, Excel, Teams and PowerPoint

This position will work in various University databases and software programs including, SIMBA (System for Integrated Management, Budgeting, and Accounting) , Workday/Worklion (people management system), SAP/ Concur(travel), and POSS (scheduling software).

This position is located at the University-Park campus, however, provides support to campuses across the commonwealth. This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

Typically requires a High School diploma or higher plus five years of related experience, or an equivalent combination of education and experience.

A fingerprint background check will be required to work within the Police facility in addition to standard background checks.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State Covid-19 Vaccination or Testing Requirements

Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements to learn about the requirements as well as general COVID-19 information at Penn State.