Overview:Western Michigan University Homer Stryker M.D. School of Medicine is recruiting an Faculty Affairs Coordinator. Responsible for providing full range of administrative project coordination and assistance for the Office of Faculty Affairs and to the associate dean for Faculty Affairs.
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Responsibilities:

• Provides administrative project coordination and assistance to the associate dean for Faculty Affairs and the Office of Faculty Affairs
• Manages the faculty appointment process and electronic system for all new faculty appointments, track and classification changes, and promotions including the triennial reappointment process.
• Serves as the faculty information system leader who interacts with WMed IT and the vendor to resolve technical issues, requests enhancements, and ensures system is accessible by faculty and other key individuals.
• Serves as the primary point of contact for faculty data for reporting to the Board of Directors and other internal and external stakeholders. Runs reports for individuals or departments as needed.
• Prepares and/or formats policies, procedures, and forms relating to faculty appointment process and system. Updates the system as required with documentation provided by faculty or the Office of Faculty Affairs.
• Trains and supports faculty to use the online system effectively including developing any training materials.
• Manages the Office of Faculty Affairs/faculty development presence on website.
• Tracks all faculty development presentations and events, and other activities of the Office of Faculty Affairs.
• Coordinates all faculty development events including applying for continuing education credit, securing event locations, ensuring all set up and clean up are arranged to the satisfaction of the presenters, and communicating and promoting events.
• Coordinates the WMed Institutional Appointment and Promotion Committee, attends meetings, takes and issues meeting minutes, and supports the work of this committee and the chair.
• Coordinates WMed Faculty Academic Council, arranges meeting agenda with chair, attends meetings, takes and issues meeting minutes, and supports the work of this committee and the chair.
• Coordinates WMed Faculty Meetings, arranges meeting agenda with dean, attends meetings, and takes and issues meeting minutes. Arranges all logistics for the two evening faculty meetings.
• Coordinates meetings, attends, and takes minutes as needed for work groups within the Office of Faculty Affairs.
• Provides administrative support to the Office of the Dean, as requested.
• Availability to work occasional overtime on weekends or evenings to complete time sensitive projects.
• Acquires knowledge for new technology and policy/procedure revisions.
• All other duties as assigned.

Qualifications:

• High School diploma required; Associate’s degree or Bachelor's degree preferred, plus minimum three year’s administrative assistant experience.
• Knowledge and proficiency in word processing and file management using Word, Excel, and other software as required by the department.
• Knowledge and proficiency in grammar and spelling skills. Ability to effectively communicate with others verbally and in writing.

OTHER SKILLS AND ABILITIES:

• Knowledge of basic medical terminology, contractual matters, policy development, and compliance issues.
• Ability to interpret, comprehend, and transmit complicated and detailed instructions accurately.
• Demonstrates the ability to recognize priorities in organization of work flow.
• Ability to meet assigned deadlines.
• Able to perform duties independently, with a minimal need for direct supervision.
• Ability to operate automated standard office equipment such as multi-line phone system, copier/scanner, shredder, etc.

About Western Michigan University Homer Stryker M.D. School of Medicine (WMed)

We are committed to excellence and health equity through transformative medical education, high-quality, patient- and family-entered care, innovative research, and community partnerships within a just culture of diversity, equity, inclusion, and belonging. Our vision is health equity for all in Southwest Michigan through innovation in the practice and study of medicine.

The medical school is a collaboration of Western Michigan University and Kalamazoo's two teaching health systems, Ascension Borgess and Bronson Healthcare. The medical school is a private nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income. Building upon a $100 million foundational gift in 2011, WMed is a recipient of the Empowering Futures Gift, a philanthropic commitment of $300 million to support the mission of the medical school. WMed contributes to the economic vitality of Southwest Michigan through the services we provide as well as the creation of 1,600 new jobs and an annual estimated economic impact of $353 million in Kalamazoo and Calhoun counties.

WMed is fully accredited by the Liaison Committee on Medical Education and the Higher Learning Commission. The medical school offers a comprehensive, innovative four-year Doctor of Medicine degree program and two Master of Science degree programs in Biomedical Sciences and Medical Engineering. We train physicians in 10 residencies and five fellowships accredited by the Accreditation Council for Graduate Medical Education. To support our educational mission, we have Joint Accreditation for interprofessional continuing education, which incorporates accreditation by the Accreditation Council for Continuing Medical Education.

WMed Health is the clinical practice of the medical school with more than 300 providers offering comprehensive primary care and specialty services in several locations throughout Kalamazoo, Portage, and Battle Creek. The Department of Pathology faculty serve as the Office of the Medical Examiner for counties throughout Michigan and northern Indiana.

The W.E. Upjohn M.D. Campus located in downtown Kalamazoo serves as the primary educational facility with faculty and administrative offices, student study and social spaces, team-based learning halls, a state-of-the-art Simulation Center accredited by the Society for Simulation in Healthcare, basic science research labs, as well as toxicology and forensic pathology labs.

WMed is building upon Kalamazoo’s century-long foundation of drug discovery and medical device development with a strategic investment in clinical, laboratory, community, and educational research. The Center for Immunobiology, Center for Clinical Research, Research Histology Lab, Innovation Center, and Human Research Protection Program contribute to the medical school’s advancement of knowledge through innovation and discovery.

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Western Michigan University Homer Stryker M.D. School of Medicine is an Equal Employment Opportunity/Affirmative Action employer of females, minorities, individuals with disabilities, and protected veterans, and actively strives to increase diversity within its community. We provide a drug- and tobacco-free workplace._

EEO Minorities/Women/Disabled/Protected Veterans.

Job Type: Full-time

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