What if I told you it is possible to find a Company that lived to educate, inspire and empower others while creating a family atmosphere that truly appreciates and respects their team? Would you apply? What if I threw in strong Company values, outstanding benefits, and the opportunity for you to make a tangible impact and feel appreciated?

See below for a feel of what the Company culture is (REALLY) like. Hint: it's amazing.

At Westcliff, we are constantly striving to be the best while valuing each of our team members as human beings and succeeding together!

Westcliff is a leader in innovative global education. We are respected for our transformative, technologically advanced programs and initiatives with a focus on excellence, social responsibility, and diversity. Our tagline – “Educate. Inspire, Empower.” – is a summary of our Mission Statement. As it suggests, the main focus of our University is to strive to enhance the opportunities of our students and employees to enjoy success through empowerment, as a result of their education and hard work.

With diversity and inclusion at the forefront of Westcliff’s core values, we promote a culture that celebrates diversity and inclusiveness regardless of, but not limited to, race, gender, sexual orientation, family status, religion, ethnicity, national origin, physical disability, veteran status, or age. By joining the Westcliff team, you’ll be playing a significant role in our growth, having an opportunity to put your personal touch on Westcliff’s progress as we grow and succeed together!

Under the general supervision of the Director of Facilities and Expansion Initiatives, the Facilities Coordinator serves as an administrative support member supporting the growth and development of all Westcliff University campuses. The Facilities Manager will ensure that campus operations run uninterrupted and that the needs of the facility are met. They will work in close collaboration with the Director of Facilities and Expansion and other senior management on special projects assigned by the President/CEO.

General Responsibilities

• Assist the Director of Facilities and Expansion in strategic Campus Development Plans

• Manage campus improvement projects across all Westcliff University locations

• Assist the Director of Facilities and Expansion with records and documentation

• Manage the physical and digital storage of regulatory documents

• Maintain a calendar of events pertaining to projects, timelines, and deadlines for regulatory action for all locations

• Assist the Director of Strategic Initiatives in the collection of information for regulatory applications

• Work with different vendors to maintain or improve plans

• Facilitate internal communication (e.g. distribute information and schedule presentations)

• Handle all facilities-related issues and responsibilities

• Maintain office equipment and contact appropriate vendors to troubleshoot issues as needed

• Identify all procurement and vendor service needs of the location.

• Act as a point of contact for office building management and communicate issues and updates as needed

• Complete special projects as assigned by the Director of Facilities and Expansion

• Assist in planning events for Westcliff University Facilities

• Ensure Campus File and Storage rooms are maintained and meet compliance

• Handle other duties or projects as needed

Client Retention & Satisfaction

• Ensure pro-active communication with client regarding opportunities to improve operations.

• Resolve client requests, concerns and issues diplomatically.

• Monitor facility maintenance for cleanliness standards and make recommendations to improve the aesthetics of the facility.

Safety & Risk Management

• Monitor and review all damage claims. Recommend and implement plans or programs to improve safety of operations to prevent the occurrence or reoccurrence of similar claims.

• Implement all policy and procedures to ensure compliance with all OSHA laws.

Qualifications

• An energetic professional who doesn’t mind wearing multiple hats

• Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision

• Excellent organizational, interpersonal and time management skills

• Ability to execute and follow-through to completion and documentation

• Ability to interact and communicate professionally and effectively with individuals from multiple departments at all levels of the organization as well as third parties

• Ability to analyze legal and business challenges

• Excellent speaking and writing skills

• Be proactive, meet deadlines and communicate effectively and timely on a daily, weekly and monthly basis

• Possess a basic understanding of business law, and relevant regulations

• Familiarity with online calendars and cloud systems

• Ability to handle confidential and sensitive materials, as well as those that require analyzing before composing detailed reports to the President/CEO

• Well versed in Microsoft Office and/or Google Drive suites

Education and Experience

• Bachelor’s degree in administration or equivalent

• Prior experience in project management

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an at-will basis, unless otherwise contractually bound.

Westcliff University is an Equal Opportunity Employer

Job Type: Full-time

Pay: Up to $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
Westcliff University abides by OSHA COVID-19 safety guidelines.

Ability to commute/relocate:

• Irvine, CA 92614: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Maintenance: 1 year (Preferred)
• Project management: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: One location

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