NYC Health + Hospitals/Gotham Health is one of the largest Federally Qualified Health Center (FQHC) in the country, providing coordinated world-class primary and specialty care with dignity and respect for all New Yorkers, without exception. At Gotham Health, we practice a person-centered caring culture that values delivering compassionate, quality healthcare in partnership with our patients, community organizations, and staff. Gotham Health is focused on high-quality, affordable care to everyone regardless of ability to pay or immigration status. Gotham Health serves the community through a two-pronged approach: providing treatment to those who need it while at the same time emphasizing prevention. We strive to deliver services in a way that maximizes each patient's opportunity to achieve successful health outcomes, we believe in every person's right to participate in their care plans, we facilitate partnerships with other community resources to meet the needs of our patients beyond healthcare, and we celebrate and recognize the compassionate care of our committed staff. Join our team if you want to be part of our Gotham Health Family, a person-centered, fully integrated, and innovative ambulatory care network that enables all New Yorkers to live their healthiest lives.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

PURPOSE OF POSITION:
Under the direction of the Chief Executive Officer, the Executive Assistant will support the senior leadership of Gotham Health.
SUMMARY OF DUTIES AND RESPONSIBILITIES:
1. Assists the CEO in preparing agenda and necessary documentations.
2. Scheduling the availability of CEO for meetings including heavy calendar management.
3. Coordinating and controlling Video WebEx and Conference call meetings.
4. Creating, updating and upkeeping Excel database and spread sheets.
5. Typing and creating of letters for CEO.
6. Disseminates information, including board package, Gotham policy and procedures, and reports to the CEO.
7. Conducts written and telephonic correspondences for CEO.
8. Coordinates CEO travel and arrange for reimbursement for expenses.
9. Attends all necessary meetings, committee meetings, and other ad hoc meetings.
10. Record meetings and produce written minutes for permanent records following meetings.
11. Manages all logistics, such as catering and travel, for all meetings, including monthly, annual, and ad hoc meetings.
12. Uses various programs to manage projects;
13. Assists executive team in preparing presentations.
14. Updates and maintains the Gotham Contact List and monitors all changes.
15. Collaborates and consults with executive team and site staff to facilitate.
16. Follow up with executive team and managers on To Do List items.
17. Files, stores, and retrieves corporate record and other Gotham documents;
18. Supports marketing and strategic planning activities.
19. Manages review cycle and signing of Gotham Policy and Procedures by the Board.
20. Performs other related duties as required.
21. Provides assistance with special ad hoc projects.

1. a. High School Diploma or equivalent, and four years of clerical experience including two years as a stenographic secretary; or,
b. A Baccalaureate Degree from an accredited college or university and one year of experience as a stenographic secretary; or,
c. An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary.
2. The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters.
3. High level verbal, written and secretarial skills and knowledge required; or,
4. A satisfactory combination of education, training and experience.

KNOWLEDGEABLE IN
Microsoft (Word, Excel, Outlook, PowerPoint)

EQUIPMENT/MACHINES OPERATED:
Computer, Printer, fax, telephone, WebEx conference.

COMPUTER PROGRAMS/SOFTWARE OPERATED
Microsoft (Word, Excel, Outlook, PowerPoint)

Please be advised that proof of Covid-19 vaccination is required prior to hire.

If you wish to apply for this position, please apply online by clicking the "Apply Now" button

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs

VCB #: GGM-03022023-2737