Executive Assistant

General Responsibilities

• Maintain the CEO’s appointment schedule by planning and scheduling business and personal meetings, conferences, teleconferences, as well as coordinating and booking travel arrangements.
• Assists the President/CEO with daily administrative duties and completes a broad variety of administrative tasks that include completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Assists and supports the CEO in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary.
• Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
• Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the building.
• Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidently as needed.
• Notify CEO of important dates such as employee birthdays and anniversaries.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Plan, coordinate, organize, and help at various company meetings, events, and celebrations.
• Receive and sort daily mail, filing appropriate documents accordingly.
• Maintain inventory of the company’s supplies, reordering as needed.
• Be easily assessable for after-hour travel, scheduling, and other needs.
• Pick up deliveries and run errands as needed for the CEO for both business and personal reasons.

Job Qualifications

• Bachelor's Degree preferred.
• A minimum of 3 years of office experience.
• Must be proficient with LinkedIn, Microsoft Office, Word, and Excel.
• Highly organized and self-motivated.
• Excellent verbal and written communication skills.
• Detail-oriented and good time management skills and ability to prioritize work.
• Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment.
• Transportation, Logistics or freight experience is preferred.

What We Offer

• 401(k)
• Health, Dental, Vision and Life Insurance
• Paid Time Off
• 8 hour shift, Monday – Friday, Hybrid Work Schedule
• Very competitive salary and benefits.
• Team focused. Teammates and leadership are there to assist when you need help.
• Open-door management style: we welcome feedback in all areas.
• An entrepreneurial spirit, fast paced environment, but with a strong belief in work-life balance.
• The Executive Assistant will perform a wide range of administrative and office support activities and aid the CEO in facilitating the efficient operation of the organization.

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