Executive Assistant Job at University of South Carolina
Posting Number
STA00532PO23
Job Family
Administrative Support
Job Function
Administrative Services
USC Market Title
Administrative Coordinator
Job Level
P1 - Professional
Internal Title
Executive Assistant
Campus
Upstate
Work County
Spartanburg
College/Division
USC Upstate College/Division Level
Department
UPS Vice Chancellor for Student Affairs
State Pay Band
5
Approved Starting Salary
Advertised Salary Range
$38,758 - $50,000; Salary commensurate with education and experience.
Location of Vacancy
USC Upstate Spartanburg, SC
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required.
Type of Staff Position
Full-time Equivalent (FTE)
Basis
12 months
Job Search Category
Administrative
About UofSC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Diversity Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE, Research Grant or Time-Limited Positions Are Indicated Below
The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Benefit Eligibility Type
Full-Time Equivalent (FTE)
South Carolina Retirement
Yes
State Insurance Programs
Yes
Annual Leave
Yes
Sick Leave
Yes
Position Description
Advertised Job Summary
Executive Assistant
University of South Carolina Upstate
STA00532PO23
Spartanburg, SC
The Executive Assistant for the Division of Student Affairs performs advanced duties and complex tasks independently with moderate day to day supervision.
University of South Carolina Upstate
STA00532PO23
Spartanburg, SC
The Executive Assistant for the Division of Student Affairs performs advanced duties and complex tasks independently with moderate day to day supervision.
- Reviews programs contracts and agreement for accuracy before submitting to Purchasing for review to insure compliance with state laws, university regulations and policies.
- Plans, coordinates, and performs standard administrative management support service activities for the office such as reviewing financial statements for the division to insure their compliance with state and university regulations; prepares standard contracts, payment requests and purchase requisitions.
- Maintains a comprehensive database system that catalogs the university’s student discipline in accordance with the Code of Student Conduct, and in conjunction with other reporting systems for student matters of a non-discipline nature and parking appeals.
- Assists with and coordinates arrangements for conference, convocations, invited speakers, receptions, award programs, student affairs programs and other special events. Prepares reports, support materials such as Power Point presentations, publications, charts, and manuals as necessary.
- Prepares meeting minutes, orders supplies and equipment; makes all travel arrangements and interacts effectively with on and off campus offices/constituents. Monitors reports on office expenditures.
- Serves as a university liaison for internal Student Affairs departments regarding the collection sand campus-limited distribution of confidential data. Employee will maintain confidentiality and follow HIPAA, FERPA, federal, state and professional and University regulations.
- Trains and supervises other subordinates as necessary in accordance with established university procedures, policies and practices.
Minimum Qualifications
High school diploma and 10 years related experience in business management, public administration, or administrative services, or Bachelor’s degree and 6 years related experience in business management, public administration, or administrative services; or equivalency. A successful background check is required.
Preferred Qualifications
Bachelors degree preferred. Preferably experience in a higher education setting. Understanding and working knowledge of relevant regulations, policies, procedures and practices pertaining to state of SC and a public university is a plus.
Knowledge/Skills/Abilities
Strong verbal and written communication skills. Possess good knowledge of the overall principles, policies, and general practices of office management. Computer literate and be proficient in the use of Microsoft Office. Ability to use other software applications as needed.
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
06/01/2023
If Research Grant/Time Limited, give end date
Job Open Date
04/28/2023
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicant
The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.
The USC Upstate offers a valuable benefits package including but not limited to:
The USC Upstate offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition Program
- Dependent Scholarships
- Employee Assistance Program (EAP)
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Quicklink for Posting
https://uscjobs.sc.edu/postings/144113
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
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