RegScale [www.regscale.com] is bringing the best practices of DevOps to Compliance to deliver RegOps – Continuous Compliance Automation. RegScale helps our customers shift-left compliance by digitizing, automating, transforming, and scaling their compliance programs to generate cost savings, risk reduction, and faster time to value for delivering digital transformation. RegScale is a fast-growing startup company with offices in Tysons Corner, VA (HQ) and Knoxville, TN (R&D). We offer an exceptional benefits package including comprehensive health insurance, 401k, stock options, and unlimited Paid Time Off (PTO) for full time W-2 employees.

Position

Are you ready to take your career to the next level as an Executive Assistant in an innovative startup that is disrupting the compliance industry? We are actively seeking an Executive Assistant to serve as an extension of our Executive Leadership Team to manage and coordinate support functions for the team. If you are extremely detail oriented with the ability to blend creative solutions with proven approaches to support executives and customers, love working with people and are excited about the idea of working in a fast-paced startup then we would love to meet you. This position will serve as a key interface between investors, customers and executives. We recognize that your role is critical to our company’s success, and we have created a generous compensation package that includes a competitive base salary with significant stock options to help recruit the most exceptional talent.

Position must be a US Citizen, willing to live in or near Northern Virginia, and is subject to a background check and unannounced drug testing requirements. Position will be hybrid with on-site meetings and the ability to work from home. We know how valuable your creativity and leadership skills are to our company’s success, and we offer an exceptional salary and benefits package commensurate with the responsibilities of the position. If you’re ready to partner with high performing executives to accelerate our growth, we are excited to have you on our team.

Activities:

• Work directly with the RegScale Executive Leadership Team (ELT) to support all aspects of their daily work routine
• Maintain the ELT members calendars, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements/expense reports. Exercise discretion in committing time and evaluating needs
• Serve as a liaison between the ELT, RegScale staff, and the public. This includes screening ELT phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Coordinate work and follow up on tasks as directed by the ELT; play a key role as an Action Officer in the coordination of staff efforts both within and outside the team.
• Assist the ELT in the development of presentations in coordination with marketing for internal and external audiences
• Keep the ELT advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Routinely perform a wide variety of support duties.
• Sort and triage mail; maintain e-mail and other address directories
• Schedule meetings; assist in the preparation and distribution of meeting agendas and materials, transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate
• Prepare, reconcile, and submit expense reports
• Maintain electronic filing systems in RegScale systems of record
• Maintain confidential and sensitive information
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material
• Ensure review and approval of time entries for all staff and follow up with managers/staff for missing time, coordinate staff PTO calendar, and run periodic reports as directed by the ELT
• Support the planning and execution of customer and staff events as directed by the ELT
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

We Would Love To Hear From You If:

• You're a detail-oriented self starter with prior experience supporting multiple Executives
• You have excellent computer skills, including Microsoft Office Suite and SaaS Office Productivity Tools
• You have exceptional organization and time management skills
• You are a detail-oriented task manager that can juggle many actions simultaneously while being accountable for results
• You have exceptional writing, editing, and proofreading skills
• You are a team player capable of cultivating productive working relationships across the company
• You are very comfortable interacting with senior executives
• You are energetic and eager to tackle new projects and ideas
• You have the ability to learn new IT systems for managing onboarding and offboarding processes for staff accounts

• Minimum of a Bachelor’s Degree and 5 years experience, or
• Non-degree - minimum of 10 years experience
• The ideal candidate will have past performance working in a startup or other fast-paced environment
• Agile/Scrum and or Project Management certifications desired
• Strong written and verbal communication skills while being a team player
• Must be a US Citizen and capable of passing a background check and random periodic drug testing
• Must be located in or near our offices in Northern Virginia or willing to relocate within 60 days of accepting the job offer
• Must be willing to work in the office 40 – 60% of the time with flexibility to work from home the remaining percentage