JOB DESCRIPTION:

Our brokers help clients by finding commercial properties that fit their needs while providing an extraordinary client experience. All our team members at Keyser are 100% committed to each client’s success. They build and maintain client relationships, execute sales, and complete administrative duties, such as document preparation, and follow-up with clients. They’re expected to negotiate better terms, research financial opportunities, and provide the advice clients need to make an educated decision. Individuals must be self-starters, technology strong, highly motivated, able to work collaboratively and selflessly with other team members. We have a culture of fun, hard work and relentless client advocacy. We always do our best, give without expectation of return and are 100% present and coachable in all that we do.

Keyser is looking for a “kickass” Executive Assistant to work directly with the CEO and his team with their daily activities at the highest level. This person will be intimately engaged in very time sensitive, and highly confidential activities.

ESSENTIAL DUTIES:

• Manages the overall flow and process of CEO and his team servicing Tenants/Clients.
• Manages the deliverable requirements for the team including, but not limited to marketing and presentation materials as well as appropriate follow up and responses to clients.
• Manages and updates marketing infrastructure which may include a database system, intranet, and external web site, including data on all prospects.
• Facilities flow of data requirements and provides direction to a centralized function within the team environment and/or Research, Financial Analysis, Marketing, etc.
• Develops and catalogs business intelligence for team in Salesforce.
• Tracks potential clients and updates prospecting activities for the team in Salesforce.
• Tracks and reports on client responses and communications.
• Audits and manages the updates and maintenance of deliverables for transactions to include space searches, sublease listings and sales.
• Facilities and manages all contract requirements outline by ADRE for each transaction/client.
• Provides client services that enhance and expand business.
• Manages and facilitates all follow ups from client meetings.
• Manage CEO’s schedule and communications adhering to the required levels of confidentiality.
• Manage and organize travel for CEO and his team.
• May perform other duties as assigned.

SKILLS, EDUCATION AND EXPERIENCE:

• Bachelor’s Degree in Marketing, Communications, Business, or related field preferred
• 5+ years’ experience in progressively responsible professional level Administrative Support position required
• Experience in the Real Estate industry a plus!
• Ability to Multitask – this person MUST have the ability to think quickly and execute just as quickly. This position does not move slow, so the perfect candidate must have the skillset to maintain pace with the team.
• This position requires excellent project management skills as well as a desire to find the answer to complicated problems with little to no direction.
• Demonstrates creativity and professionalism in all communications both internally and externally.
• Advanced Microsoft Office Suite and end user website software skills.
• Excellent organizational, communication (written, oral, telephone), customer service and public relations skills required.
• Ability to prioritize, and manage multiple tasks, and meet stringent deadlines.
• Able to work cohesively in a team environment.
• Able to maintain confidentiality and integrity of data being reviewed by internal and external clients.
• Knowledge of accounting functions as well as business and real estate law helpful.

Keyser is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Scottsdale, AZ 85251: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 5 years (Preferred)
• Administrative Support: 5 years (Required)

Work Location: Hybrid remote in Scottsdale, AZ 85251

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