Duties and Responsibilities

. Maintains confidentiality in all aspects of customer, vendor, and staff information

. Answers phones, takes messages, and direct all incoming calls to appropriate party promptly and efficiently

. Communicates and handles incoming and outgoing electronic communications on behalf of management and the Company

. Opens, sorts, and distributes incoming correspondence, including faxes, mail, and emails

. Compile, copy, scan, sort and file records of office transactions as needed

. Processes payroll, Input new employees and makes changes into ADP systems

. Assist Human Resource in screening potential candidates and scheduling interviews

. Completes and processes bills, invoices, checks or any other documentation as needed

. Greets visitors and determines purpose of visit. Provides access as appropriate

. Operates office machines, such as photocopiers, scanners, faxes, voice mail systems and computers

. Maintains and updates filing, mailing, and database systems,

. Monitors office supplies inventory and order supplies as needed

. Assist in processing forms for employees (PLF, FMLA, Disability etc.)

. Communicates with customers and other individuals to answer questions, disseminate, or explain information, and communicate other feedback

Skills:

Administrative support

Additional Skills & Qualifications:

. Knowledge of standard office administrative practices and procedures, organizational and planning skills

. Excellent organizational skills and attention to detail

. Excellent verbal and written communication skills

. Ability to interact with staff at all levels in a fast-paced environment

. Ability to problem solve quickly and prioritize daily tasks according to their importance

Job Type: Full-time

Pay: $60,000.00 - $62,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
Must be vaccinated

Ability to commute/relocate:

• New York, NY 10004: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 5 years (Preferred)
• Admin: 5 years (Preferred)

Work Location: One location

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