Director of Financial Aid Job at Montana State University Northern
The Director of Financial Aid is responsible for the administration of state, federal and institutional financial aid programs. This position directs all activities associated with the College’s Financial Aid and Scholarship functions including development, management, evaluation and update of policies and procedures to assure effectiveness of services and compliance with Institutional, State, Federal, College and/or Private directives which regulate the award of financial aid and scholarships.
Applications received on or before November 1, 2022, will receive priority. It is anticipated that the successful candidate will begin in January 2023.
Duties and Responsibilities
Applications received on or before November 1, 2022, will receive priority. It is anticipated that the successful candidate will begin in January 2023.
1. Directs the overall operation of the Financial Aid Office to ensure that office operational procedures are performed in an efficient and effective manner by interacting positively and appropriately with students, co-workers, supervisors and visitors.
2. Provides overall oversight and responsibility for awarding, disbursing, and reconciling all federal and state aid as well as scholarships/grants in accordance with federal, state and local regulations and policies.
3. Directs the Financial Aid Office department’s operations, including staffing, budgeting, training and planning.
4. Maintains current and thorough knowledge of laws, regulations and guidelines governing institutional, state and federal student aid programs to assure the College’s compliance with regulations and mandates.
5. Establishes, interprets, evaluates, update and implements policies and procedures to govern all aspects of financial assistance including institutional scholarships.
6. Creates policies and procedures and coordinates activities essential to management of and compliance in processing of state and federal grants and loan programs as well as scholarships and other sources of student assistance.
7. Monitors student records to ensure students are meeting requirements set forth by the state and federal agencies and by public and private funding sources.
8. Coordinates activities associated with the compilation and analysis of financial assistance and enrollment data to provide administrative information and to comply with institutional, state and federal reportorial requirements.
9. Coordinates completion and submission of the annual Fiscal Operations Report and Application to Participate as well as required Applications for Recertification for Title IV eligibility.
10. Work effectively with individuals from a variety of backgrounds and integrate new information and requirements to improve the quality of service of the department.
11. Provides and conducts personal, financial, and career advising as appropriate. Makes referrals as necessary. Advises students and parents in financial planning, financial aid application and debt management.
12. Takes an active role in retention efforts to make sure that financial aid policies and procedures are being followed appropriately to assist student persistence and success.
13. Serves as a liaison between college and state, regional and national professional organizations (MASFAA, RMASFAA, NASFAA).
14. Encourages the professional development of staff and their participation in professional financial aid organizations.
15. Coordinates the integrated and automated packaging of all financial aid awards.
16. Prepare and present financial aid related topics and materials to students, parents, and other community groups.
Secondary duties assigned to this position:
Secondary duties assigned to this position:
1. Maintains required records and prepares required reports.
2. Prepares correspondence to students and other staff members.
3. Maintains accountability for internal and external audits related to financial aid.
4. Supports the enrollment management efforts of the University.
5. Performs other duties as assigned.
Required Qualifications – Experience, Education, Knowledge & Skills
- Bachelor’s degree in Business, Personnel Management, Accounting, Education or related area required.
- Demonstrated increased administrative responsibility in an Office of Financial Aid or equivalent combination of education and relevant experience.
- In depth knowledge of financial aid programs including federal and state policies and procedures and guidelines required.
- Knowledge and/or experience in record keeping systems with ability to analyze, assemble, and compile information for storage and/or completion of reports required.
- Effective oral and written communication skills.
- Experience supervising personnel preferred.
- Ability to utilize personal computers and assorted software required; experience in Microsoft Office, database management and use of Banner preferred.
- Experience in organizing complex tasks and procedures, attention to detail.
- Working knowledge of state and federal requirements for the disbursement of financial aid.
- Demonstrated ability to counsel students and ability to foster a cooperative work environment.
1. Proven excellent customer service skills and enthusiasm for providing exceptional service to a diverse population of students.
2. Ability to remain calm and resourceful in stressful situations.
3. Ability to use discretion when dealing with sensitive, confidential materials; familiarity with FERPA is a plus.
Special Requirements Physical Demands
- Ability to perform tasks with or without reasonable accommodations in a typical office environment with multiple priorities
Posting Detail Information
Announcement Number
2022-23-S00008P
Number of Vacancies
1
Desired Start Date
January 3, 2023
Position End Date (if temporary)
Open Date
Close Date
Until an adequate pool is established
No
Special Instructions Summary
Applications received on or before November 1, 2022, will receive priority. It is anticipated that the successful candidate will begin January 2023.
Applicants must include a letter addressing the required and preferred qualifications noted above, professional and academic career goals, interest in the position, a resume, and the names, addresses, phone numbers, and e-mails of three professional references.
Additionally, in your cover letter, please address the required and preferred qualifications listed in the notice of vacancy for this job and how you meet each one.
Please submit the Background Authorization Form which can be found here: http://www.msun.edu/hr/forms/Authorization_for_Background_Investigation-MSU-Northern.pdf Copy and paste this address into your browser’s address bar to access this form. You may email it to hr@msun.edu or fax it to (406) 265-3530. You may also drop it off in Cowan Hall room 208. Please type YES in the answer box below (found in online application) showing you understand this additional requirement.
Applicants must include a letter addressing the required and preferred qualifications noted above, professional and academic career goals, interest in the position, a resume, and the names, addresses, phone numbers, and e-mails of three professional references.
Additionally, in your cover letter, please address the required and preferred qualifications listed in the notice of vacancy for this job and how you meet each one.
Please submit the Background Authorization Form which can be found here: http://www.msun.edu/hr/forms/Authorization_for_Background_Investigation-MSU-Northern.pdf Copy and paste this address into your browser’s address bar to access this form. You may email it to hr@msun.edu or fax it to (406) 265-3530. You may also drop it off in Cowan Hall room 208. Please type YES in the answer box below (found in online application) showing you understand this additional requirement.
Quick Link for Internal Postings
https://jobs.msun.edu/postings/2246
Diversity Statement
Nondiscrimination Statement and Title IX Coordinator Notice Policy Statement
Montana State University-Northern (MSUN) commits to a learning and working environment that emphasizes the dignity and worth of every member of its community that is free from unlawful discrimination and harassment based upon race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, gender, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation (taken together, generally, “protected-class harm”). An inclusive environment is necessary for a healthy and productive University community.
Consistent with MSUN’s commitment, and with all applicable law, the University prohibits unlawful discrimination or harassment, including sexual misconduct prohibited by Title IX of the Education Amendments of 1972, and will take appropriate action to prevent, resolve, and remediate the effects of protected-class harm.
The Discrimination, Harassment, and Retaliation Policy defines and prohibits protected-class misconduct, and the Discrimination Grievance Procedures set forth the University’s processes for addressing and resolving such reports. The Policy and Procedures apply to all University programs and activities, including, but not limited to, admissions, athletics, instruction, grading, University housing, and University employment. In addition, the law prohibits retaliation against an individual for opposing any practices prohibited by this Policy, for bringing or responding to a complaint of discrimination or harassment, for assisting someone with such a complaint, for attempting to stop such discrimination or harassment, or for participating in resolution of a complaint of discrimination or harassment.
Inquiries about the application of Title IX at the University and reports about all forms of protected-class discrimination and harassment should be made to the Director of Human Resources/ Title IX Coordinator:
Human Resources /Title IX
Montana State University-Northern
PO Box 7751
Havre MT 59501
Director of Human Resources/ Title IX Coordinator:
Suzanne Hunger
Suzanne.hunger@msun.edu
Location:
208 Cowan Hall
Tel: (406) 265.3568
E-mail: titleixcoordinator@msun.edu or suzanne.hunger@msun.edu
Please note that reports can be made at any time, including during non-business hours, by using the email address or listed telephone number (and leaving a private message).
Title IX Coordinator
The Title IX Coordinator is responsible for coordinating the University’s compliance with federal and state discrimination and harassment laws, including Title IX. The Title IX Coordinator oversees compliance with the University’s Discrimination and Grievance Policy. Specifically, the Title IX Coordinator:
Montana State University-Northern (MSUN) commits to a learning and working environment that emphasizes the dignity and worth of every member of its community that is free from unlawful discrimination and harassment based upon race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, gender, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation (taken together, generally, “protected-class harm”). An inclusive environment is necessary for a healthy and productive University community.
Consistent with MSUN’s commitment, and with all applicable law, the University prohibits unlawful discrimination or harassment, including sexual misconduct prohibited by Title IX of the Education Amendments of 1972, and will take appropriate action to prevent, resolve, and remediate the effects of protected-class harm.
The Discrimination, Harassment, and Retaliation Policy defines and prohibits protected-class misconduct, and the Discrimination Grievance Procedures set forth the University’s processes for addressing and resolving such reports. The Policy and Procedures apply to all University programs and activities, including, but not limited to, admissions, athletics, instruction, grading, University housing, and University employment. In addition, the law prohibits retaliation against an individual for opposing any practices prohibited by this Policy, for bringing or responding to a complaint of discrimination or harassment, for assisting someone with such a complaint, for attempting to stop such discrimination or harassment, or for participating in resolution of a complaint of discrimination or harassment.
Inquiries about the application of Title IX at the University and reports about all forms of protected-class discrimination and harassment should be made to the Director of Human Resources/ Title IX Coordinator:
Human Resources /Title IX
Montana State University-Northern
PO Box 7751
Havre MT 59501
Director of Human Resources/ Title IX Coordinator:
Suzanne Hunger
Suzanne.hunger@msun.edu
Location:
208 Cowan Hall
Tel: (406) 265.3568
E-mail: titleixcoordinator@msun.edu or suzanne.hunger@msun.edu
Please note that reports can be made at any time, including during non-business hours, by using the email address or listed telephone number (and leaving a private message).
Title IX Coordinator
The Title IX Coordinator is responsible for coordinating the University’s compliance with federal and state discrimination and harassment laws, including Title IX. The Title IX Coordinator oversees compliance with the University’s Discrimination and Grievance Policy. Specifically, the Title IX Coordinator:
- Coordinates educational programs and trainings regarding discrimination and harassment prevention for students and employees;
- Responds to and seeks to resolve reports of discrimination and harassment following the Procedures;
- Provides information about and, if requested, assists with criminal reporting;
- Provides information about resources for obtaining advocacy, healthcare, and counseling services; and
- Coordinates supportive and protective measures for members of the MSUN community.
A full copy of the University’s Discrimination, Harassment, and Retaliation Policy and the accompanying Discrimination Grievance Procedures are available on the Human Resources and Title IX website. More information about reporting options, resources, and other information about sexual harassment, including sexual assault, is located at the Human Resources and Title IX website: https://www.msun.edu/hr/titleix/index.aspx
This notice is disseminated annually to students and employees at the Montana State University-Northern.
For further information regarding Title IX and non-discrimination, visit http://www.ed.gov/ocr or contact:
U.S. Department of Education
915 Second Avenue, Room 3310
Seattle, WA 98174-1099
Telephone: (206) 607-1600
Facsimile: (206) 607-1601
Email: OCR.Seattle@ed.gov
https://www2.ed.gov/about/offices/list/ocr/know.html?src=ft
Montana State University -Northern makes reasonable accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU-Northern provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.
To claim veteran’s preference or request accommodation, contact the Office of Human Resources, PO Box 7751, Montana State University-Northern, Havre, MT 59501; 406-265-3568; http://www.msun.edu/hr/forms/EmployPref.pdf
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