JOB ANNOUNCEMENT

Director of Facilities Management

Department of Assets, Information and Services

Bureau of Facilities

Number of Positions: 1

The City of Chicago’s Department of Assets, Information and Services is seeking a Director of Facilities Management to plan and manage property management and building repair and maintenance activities for a city department; and performs related duties as required.

ESSENTIAL DUTIES

• Participates in planning meetings with city departments and contractors in order to prioritize approved repair and maintenance projects and to ensure work is performed and completed within established timelines

• Coordinates schedules and oversees the work of skilled trade crews and private vendors engaged in the repair and maintenance activities at designated facilities

• Monitors the work of personnel responsible for the restoration, relocation and installation of departmental facilities, offices and special exhibits

• Conducts site visits to inspect interior facilities and exterior property to ensure the general maintenance, safety and cleanliness of designated locations

• Serves as project manager during renovations and special events programming to ensure the proper set-up and breakdown of venues

• Reviews plans and drawings for renovations, new facilities or major repairs and approves change order requests for modifications to construction or renovation work

• Coordinates departmental moves to new locations, providing timelines for packing and serving as liaison with vendors responsible for storing furniture, equipment and materials, and installing and configuring telecommunications systems

• Assigns, monitors and supervises the work of subordinate staff, conducts performance evaluations and administers corrective or disciplinary action, as required

• Participates in the annual budget preparation process and reviews related expenditures of operating and capital improvement budgets to ensure spending remains within guidelines

• Develops specifications and manages contracts of private vendors ensuring provisions are met, payments are processed in a timely manner and problems are addressed

• Researches and recommends the purchase of special equipment and materials used in facility maintenance and repair projects

• Assesses emergency situations, coordinates the work of appropriate staff and remains on site to ensure building operations resume

• Participates in the development and implementation of emergency management policies and processes relative to building operations

• Compiles and prepares comprehensive status activity reports of pending and completed maintenance and repair projects

• Will interact daily with coworkers, contractors/vendors, other city departments (senior leadership) as well as public inquiries pertaining to a facility

• Audits invoices, clear scope of a project or program

• Oversees OSHA requirements and deadlines

• Provides communication of City and Department wide policies and procedures

• Meets weekly with staff for knowledge of staff productivity and areas that may need assistance

• Follows up on outstanding items with staff members

Additional duties may be required for this position

Location: 1869 West Pershing Road, will provide coverage Citywide and must be willing to travel Citywide

Days: Monday through Friday

Hours: 8:30 a.m. to 4:30 p.m., MUST BE AVAILABLE 24 hours, 7 days per week

Salary: $113,244.00/year

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE

• Graduation from an accredited college or university with a Bachelor’s degree in Business Administration, Public Administration, Construction Management, Building Systems or a directly related field, plus four years of work experience in the administration of maintenance and repair services for physical facilities, three years of contract/vendor management, two years of maintaining budgets and two years in a supervisory role related to the responsibilities of the position.

• A valid State of Illinois driver’s license is required

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Preference will be given to candidates possessing the following:

• Governmental experience
• Knowledgeable of trades and engineering vernacular/duties
• Knowledgeable of the inner workings of different agencies in assisting with City wide initiatives
• Experience with property management/maintenance
• Experience dealing with contractors and finances.
• Experience overseeing janitorial initiatives with green cleaning
• Experience with solar power initiatives
• Community outreach experience

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago Department of Human Resources

Lori Lightfoot, Mayor Christopher Owen, Commissioner

Applications for this position will be accepted from May 17, 2023 until 11:59pm CST on May 24, 2023