Continue your career with our family at Fairport Baptist Homes and work with pioneers in senior care. Mentoring and advancement opportunities are available. Competitive rates and benefits, and positive work-life balance. Join us and make a difference in our community!

Now hiring for a Full-Time Corporate Administrative Assistant. This position would assist the President/CEO in the handling of all business services necessary for the efficient operation of Fairport Baptist Homes Corporation and its affiliated operations.

Essential Job Functions Include:

• Keeper of the Corporate Records and documents. Coordination of policies and procedures within the facility. Also, uploading and maintaining the database.
• Maintain and upload New York State Grants Gateway documents for Compliance.
• Credentialing for new medical staff.
• Recorder and scheduler for Board meetings, Board Committees, Corporate meetings and Board Task Forces. Sends all Board mailings.
• Coordinate and recorder for QAPI meeting.
• Responsible for annual emergency stop over agreement.
• Maintain and organize corporate contracts and business associate agreements.
• Will provide clerical support for the human resources department.
• Coordinates all in-house events.
• Makes travel arrangements as requested.
• Manages all correspondence.
• Approves new vendors following FBH’s policies. Will also coordinate exclusion approvals for vendors.
• Condolence letter communication to families. General communication, as requested, to the resident’s family.
• Maintenance of onsite postage machine, including adding postage, and obtaining supplies as needed. Also, sort and process daily business mail.
• Responsible for coordination of copiers and printer repairs as needed. Monitor and distribute faxes from Homes’ main fax line.
• Perform appropriate tasks as requested by President/CEO.
• Work closely with all staff to uphold and further the Mission, Vision, and Values of FBH. Be creative and have fun. Be a cooperative and team player to ensure the needs of our Residents are met.

Requirements

Educational: Minimum Associates' degree in a related field.

Experience: Minimum Five years of corporate Administrative Assistant experience.

Qualifications:

• Must have SharePoint experience.
• Proficient in Microsoft Word, Excel, PowerPoint, office suite, adobe acrobat PDF, electronic filing and backup, etc.
• Strong interpersonal skills
• Must be highly organized
• Must be able to work independently

E.O.E.

Job Type: Full-Time

Benefits:

• 403(b)
• Employee assistance program
• Employee discount
• Free parking
• Paid time off
• Referral program