This dynamic firm is seeking a Conference Center Coordinator for the firm’s headquarters.
This dual position, in conjunction with another Conference Center Coordinator, will be responsible for the management of the firm’s 10,000 square-foot multi-media conference center as well as front desk reception coverage. The duties will include all aspects of ensuring smooth operations of the center.

Responsibilities:

• Act as a first point of contact for all internal and external clients and visitors while providing a professional and friendly impression
• Serve as a primary resource in handling meeting requests for conference rooms
• Set up and breakdown conference rooms in preparation for company and client meetings
• Greet guests and direct them to their meeting location
• Oversee A/V and ensure appropriate set up and smooth operation, troubleshooting as necessary
• Answer multi-line phone, screen and direct calls accordingly
• Accept and track incoming and outbound packages
• Keep the conference center professionally ready
• Prepare expense reports
• Maintain inventory and order supplies and snacks for the office
• Act as Fire Warden for floor, including maintenance of Fire Warden certification

The Ideal Candidate Will Be:

• Extremely organized and able to effectively schedule concurrent meetings
• A strong communicator
• A “people person” who will professionally and cordially greet guests and work with internal resources for scheduling events
• Able to run events or meetings on an appropriate budget, while having a creative flair for developing and ordering premium items or creating a meaningful onsite event
• Accountable for the success of every meeting or event in the center
• Professional and always maintain confidentiality
• Able to work and multi-task in a fast-paced, team-oriented environment
• Knowledgeable with MS Office, including Outlook
• Experienced using a multi-line telephone
• Experienced using A/V equipment and other office equipment
• Able to work closely with the other conference center co-coordinator to ensure full coverage

This non-exempt salaried position is eligible for overtime pay and an opportunity for a year -end bonus. The company provides a full benefits package. EOE. Will require some heavy lifting (20+ lbs) and the ability to set up furniture in a room. Qualified candidates should apply via the website. No calls please.

Perella Weinberg Partners is an Equal Opportunity Employer