Commissioner Job at Baldwin County Alabama
Baldwin County Alabama Bay Minette, AL
$57,544 - $94,297 a year
Position Description
Successful applicants must pass a criminal background check and will be subject to a pre-employment physical.
Essential Job Functions
Accounting and Financial
- Assigns proper account codes to revenues and expenditures by fund and line item.
- Manages and Supervises Accounts Payable Function.
- Manages and Supervises Accounts Receivable Function.
- Manages and Supervises Wilderness Medicaid Function.
- Manages and Supervises Payroll Function.
- Reviews all Payrolls and Coordinates with Payroll Staff & Accounting staff to ensure that everyone is paid properly.
- Recommends selection of staff; train staff in work procedures, recommend discipline required.
- Cross-trains designated back-up to administer and process payroll.
- Responsible for Commission Contingency distribution(s).
- Sales/Use Tax distribution.
- State and Federal Payroll Tax payments/reporting (Monthly/Quarterly).
- Federal 1099's reporting.
- General Ledger maintenance, preparing correcting entries.
- Approves all County travel and/or reimbursement requisitions.
- State and Municipal reimbursement/contract invoicing.
- Monthly and Annual Reappraisal Reconciliation.
- Quarterly and Annual Health Tax Reconciliation and Distribution.
- Annual Board of Equalization Reconciliation.
- Distributes various appropriations (budgeted and commission approved).
- Coordinates Grant Accounting & Reporting.
- Assists in Fixed Assets.
- Assists Clerk Treasurer with all Outside Banking Functions, internet and software interface functions.
- Serves as Liaison with CIS department for computer upgrades and software installations.
- Reviews FEMA worksheets.
- Capital Projects Reconciliations.
- Prepares monthly, semiannual and annual reports for the Commission and other Departments.
- Reconciles various accounts and funds.
- Prepares Retired Employee Insurance Monthly Reconciliation.
- Prepares Election reimbursement to submit to the State of Alabama.
- Prepares monthly Board of Registrar reimbursement to submit to the State of Alabama.
- Prepares the SEFA spreadsheet for audit purposes.
- Assists in the completion of the MD&A (Management Discussion and Analysis) for publication in the annual Audited Financial Statement.
- Any other duties as directed by the Clerk/Treasurer and/or County Commission.
- Federal and State Payroll tax reporting
- Federal and State W-2 Reporting
- Federal 1099's reporting
- Accounts Receivable Reports
- Accounts Payable Reports
- Prepares miscellaneous reports as directed for the Clerk/Treasurer, County Commission and Departments.
- Provide documentation and/or assistance with State Audits.
- Provide assistance and/or make referrals to general public, various agencies and County employees.
- Review, investigate and correct errors and inconsistencies in financial entries, documents and reports.
- Compiles and analyzes financial information to prepare entries to general ledger accounts, cost centers and documents business transactions.
- Prepare work papers and support schedules for the annual financial review.
- Develop and implement various accounting procedures.
- Prepare reimbursement requests for Federal and State Grants; prepares correspondence and expenditures reports, monitors grant related expenditures and ledgers; prepare annual expenditure reports.
- Adhere to internal and external deadlines.
Education and Experience
- Bachelor's degree in Accounting, Finance or related fields
- Five (5) Years of Progressive Accounting Experience with two (2) years in Governmental Accounting desirable.
- Any equivalent combination of experience and training that provides the knowledge, skills, and abilities necessary to perform the work.
- Experience or training in computerized accounting systems desired.
- Possess valid driver's license.
- Willing to work overtime, nonstandard hours, weekends and holidays as required to complete work assignments.
- Willing to travel out of County as needed.
- Willing to attend meetings, conferences, workshops, and training sessions as related in assigned work area.
Knowledge, Skills, and Abilities
(Any item with an asterisk will be taught on the job).
- Skills to communicate effectively with the office staff, general public and elected officials.
- Skills to perform accounting and bookkeeping operations, conduct audits, and monitor budgets.
- Skills to prepare reports, complete forms, compose letters, and accurately post journals and ledgers.
- Skills to understand written instructions, manuals, and correspondence.
- Ability to assign tasks and supervise/evaluate employees.
- Ability to operate office machines: calculator, computer terminal, fax machines and copy machines.
- Thorough knowledge of basic bookkeeping and accounting principles and procedures.
- Thorough knowledge of accounting and auditing principles and practices including GAAP.
- Thorough knowledge of departmental policies and procedures and ability to apply them to work problems.
Baldwin County Commission and Baldwin County Sheriff’s Office does not discriminate on the basis of race, color, national origin, sex, religion, age, marital status, disability, citizenship or veteran status in employment. It is the intent of the Baldwin County Commission and Baldwin County Sheriff’s Office to guarantee equal opportunity to allow disabled employees a bias-free work environment. Baldwin County Commission and Baldwin County Sheriff’s Office, upon request, will provide reasonable accommodation in compliance with the ADA. Recruitment and selection processes will grant equal opportunity for employment to qualified applicants and will not discriminate on the basis of disability. Reasonable accommodation will be provided upon request during the application, testing, and interview process.
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