Business Office Assistant Job at Alamitos West Health & Rehabilitation
Alamitos West Health & Rehabilitation Los Alamitos, CA 90720
Purpose
The primary purpose of this position is to ensure that all accounting activities related, but not limited to, billing, payroll and accounts payable for the facility are performed timely and accurately. Performance of all responsibilities must adhere with state and federal regulations and in accordance with all applicable company policy and procedures
Essential Job Functions Duties and Responsibilities
Office Management Functions
- Assist in the overall operation of the business office in accordance with current standards, guidelines and established policies
- Maintain employee personnel files and other HR functions
- Assist with the processing of candidate selected for hiring.
- Accurately bill monthly rent and ancillary charges for facility residents
- Collection of receivables using in-house and external sources
- Deposit and post all payments, by check, credit card and cash
- Perform daily, weekly, and month end closing including monthly reporting of pertinent data to the company’s home office
- Process the facility accounts payable and weekly submit to home office for payment
- Maintain accurate records of petty cash, special account and resident trust accounts to include monthly reconciliations of all accounts
- Maintain an excellent working relationship with other departments to ensure coordinated services and activities related to the resident’s financial billing can be performed without interruption
Required Knowledge, Skills and Abilities
Must possess the ability to make independent decisions, follow instructions, and accept constructive criticism. Must be able to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public. Must be able to work with ill, disabled, elderly, and emotionally upset people within the facility. Must be able to speak, write and understand English in a manner that is sufficient for effective communication with supervisors, employees, residents, and families.
Education and Experience
High school diploma or equivalent.
Experience in accounting or bookkeeping preferred.
Proficiency in computer use including Excel and Word.
Licensing/Certifications
None.
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