Posting Number

req14109

Department

ENGR Business Services-HMBC

Department Website Link

https://engineering.arizona.edu/

Location

Main Campus

Address

Tucson, AZ USA

Position Highlights

This position reports to Manager of Finance and Administration of Harshbarger-Mines Business Center. HMBC is a center that supports four academic departments and the School of Mining and Mineral Resources in the College of Engineering. This position is part of a team responsible for a portfolio of 81 faculty members, 560 undergrad students, 150 graduate students, and active research projects whose FY22 expenditures exceeded $10M. This position will be responsible for assisting with the management of 2-3 departments supported by the business center/HMBC, performing a broad scope of professional accounting activities, hiring and payroll activites, and administrative duties. Work is performed independently and successful candidate is expected to have obtained extensive knowledge of all business and human resources functions in an academic unit.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

Financial Duties

• Assist with fiscal year-end account review and rollover, review reports, and create special reports as needed.
• Track department operational budgets on a monthly basis, identify and resolve discrepancies.
• Review and approve financial transactions in accordance with established departmental operating budgets.
• Monitor a variety of account expenditures; maintain and reconcile detailed budgets for various accounts.
• Analyze financial information in Analytics to produce monthly reports and accounting statements so that management has accurate and timely information for making decisions.
• Provide support in Annual All Funds budget process.

Human Resources Duties

• Manage faculty recruiting, including job postings, preparing offer letters, startup funds and commitment tracking.
• May liaise with HR staff to coordinate the financial component of a variety of HR processes for the departments assigned.
• Process MyGlobal transactions in UA online portal for managing international student and scholar records and requests.
• Conduct fiscal year-end HR rollover process.
• Review and approve payroll transactions.

Administrative

• Assist with streamlining HMBC processes to achieve higher efficiency and better customer service.
• Serve as backup to the Manager, Finance & Administration.
• Participate in pertinent meetings. May assist in the delivery of financial training sessions for support staff and employees.
• Assist with special projects as needed

Knowledge, Skills, and Abilities

• Strong initiative and prioritization skills.
• Advanced knowledge of excel and ability to use spreadsheets efficiently and perform calculations.
• Extensive knowledge of human resource functions.
• Extensive knowledge of financial principles.
• Ability to communicate effectively and professionally.
• Ability to research and analyze data.
• Ability to maintain high level of confidentiality.

Minimum Qualifications

Preferred Qualifications

FLSA

Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$60,692 - $82,421 (DOE)

Compensation Type

salary at 1.0 full-time equivalency (FTE)

Grade

9

Career Stream and Level

PC3

Job Family

Administrative Operations

Job Function

Organizational Administration

Type of criminal background check required:

Fingerprint criminal background check (security sensitive due to job duties)

Number of Vacancies

1

Target Hire Date

5/1/2023

Expected End Date

Contact Information for Candidates

Kandie Stanton, Manager, Finance & Administration
kandies@arizona.edu

Open Date

3/24/2023

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

References, including one from your current supervisor, will be requested from finalist.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.