Missaukee County is seeking qualified applicants for the full-time position of Building Department Secretary. Position reports to the Building Official. The Building Department Secretary assists the administration of the Building Department, including departmental communications, reports, and inspections. Requires excellent oral and written communication skills and at least two (2) years of office managerial experience. Must be experienced with various processing and spreadsheet software systems, data recording, processing, and reporting systems. Working knowledge of current building constructions methods or ability to learn quickly.

Starting wage: $15.61/hr.; after four years: $19.55/hr., plus health insurance and paid time off. All compensation and fringe benefits in accordance with AFSCME collective bargaining agreement. In addition, appointment to this position on a permanent basis is contingent upon successful completion of the required probationary period. Only qualified applicants meeting minimum requirements will be considered. Please send cover letter, resume and completed job application to Missaukee County, Administration-Human Resources, 111 S. Canal St., PO Box 800, Lake City, MI.

APPLICANTS MUST FILL OUT AN EMPLOYMENT APPLICATION - go to www.missaukee.org under employment opportunities - download the PDF.

MISSAUKEE COUNTY

Job Descriptions

Title: Building Secretary Department: Building Department

__________________________________________________

Purpose:
To assist and develop the administration of the Building Department, including departmental communications, reports, inspections, Appeals Board hearings, and budget. Reports to Building

Official.

Responsibilities:

1. Maintain and update accurate filing system of building permit applications, issued permits, finalized permits and departmental correspondence and other date relative to the operation of the department.

2. Develop and maintain building office procedure manual, including state compliance report, informational brochures, and monthly and year-end departmental reports.

3. Develop, track, and maintain building department budget, including accounting for the new building permit fees, renewal of expired building permits and issuance of fines.

4. Schedule and manage building inspections and issuance of permits, ensuring timely, accurate and complete inspections.

5. Develop procedure for Appeals Board hearings, schedule hearings, update board members, maintain and distribute meeting minutes.

6. Answer telephone, disseminate building code and ordinance information, assist in completion of building permit application, review required date for issuance of building permit, aide Building Inspector in plan review.

7. Oversee maintenance of office copier and computer systems for the Building,

Departments.

8. Maintain office supplies for Building Department and develop and maintain building department forms and reference material as needed.

9. Train part-time/fill-in staff as needed.

10. Use independent judgment in handling routine inquiries and problems.

Qualifications:

1. Work requires excellent oral and written communication skills, training in office procedure, and at least two (2) years office managerial experience. Must be experienced with various work processing and spreadsheet software systems and data recording, processing, and reporting systems.

2. Working knowledge of current building construction methods and adopted building code or ability to learn quickly. Must be organized, efficient, capable, or exercising independent judgment and can work effectively without supervision.

3. Requires working knowledge of Open Meetings Ace, State Construction Code

Administration procedure and ability to take clear, comprehensive meeting minutes.

4. Must be able to type accurately and have bookkeeping knowledge and skills.

5. Must be clean, pleasant, an effective communicator and able to work well with the public, co-workers, and staff, if any.

Physical Requirements:
This job requires the ability to perform the essential functions contained in this description.

These include, but are not limited to, the following requirements:

1. Ability to sit in a chair at a desk for extended periods.

2. Ability to stand and walk in order to travel between desk and adjacent offices and to meet customers for assistance.

3. Ability to bend over to access files.

4. Ability to lift five pounds regularly and occasionally, up to 15 pounds.

5. Ability to hear, see, and speak English.

Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.

Working Conditions:
1. Works in an office environment, daily shift is 8:30 AM to 5:00 PM with ½ hour unpaid lunch.

2. May be required to occasionally attend meetings outside the normal work schedule with advance notice provided.

Fair Labor Standards Act (FLSA) Status:
Non-exempt.

Revision History:

July 2019

September 2022

Job Type: Full-time

Pay: $15.61 - $19.55 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Weekend availability

Ability to commute/relocate:

• Lake City, MI 49651: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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