Bookkeeper & Administrative Assistant for Architectural firm located in Los Angeles (Larchmont Village/ Hancock Park)

Part time: 30 hours/week

Qualifications

· Bachelor’s Degree required

· Selected candidates must enjoy working in a fast-paced environment and believe in being a team- player

· Strong organizational skills

· Multi-tasking abilities including project management

· Independent + efficient; ability to work well under limited supervision

· Strong professional and written communication skills with ability to take direction is a must

· Ability to help develop, create, and follow efficient systems and operational processes and standards

· Follow through and follow up are critical to this position

· A proactive vs. reactive approach to problem-solving with strong decision-making abilities

· Experience with Quickbooks, Microsoft Office, Word/Pages Processing, Excel/Numbers, required (In-Design, Illustrator a plus)

· 2-4 years’ experience as an office/executive assistant or related position (please mention relevance within your cover letter)

· Must have a valid driver’s license with reliable transportation and required insurance

Responsibilities

This position will support Principle and design staff with a variety of operational and administrative needs including: basic office administration; meeting and event preparation; database and file system development and organization; basic bookkeeping and project management analyses and assignments; human resources; office standards and processes development and maintenance; They should be excellent at recording data and have the ability to produce clear financial reports

· This individual will oversee the accounts payable and receivable, assist in processing payroll, time sheets and conduct other finance-related tasks

· Update and maintain Quickbooks file and organizational methods

· Track expenses, budget, cash flow, receipts, and other financial dealings of the company

· Process, prepare, and enter financial data, including but not limited to invoices, expense reports, company payments, and customer payments

· Assist with basic bookkeeping responsibilities, billing, deposits and report directly to Principle

· Monitor accounts payable and receivable

· Receive and properly transfer/ assist all incoming calls and communications

· Coordinate, schedule, and attend a variety of meetings; prepare and distribute meeting agendas and minutes

· Process all incoming and outgoing mail and package deliveries

· Manage related internal office and project filing systems and paperwork

· Coordinate and manage all office maintenance and facilities improvements

· Order, recommend and organize all office supplies; monitor and follow annual budget

· Provide administrative support to Principal/Director of Operations

· Manage all insurance requirements and policies proactively

· File and retrieve corporate records, documents, and reports

· Assist Principle with project planning, profitability, and analyses

· Assist project teams with meeting preparation, presentations, and client relations management

· Support architectural projects with administration, scheduling, billing, and related project management tasks

· Quarterly team events + outings

· Aid in permit processing and consultant coordination for projects

· Perform general office management duties and errands

Compensation

· Part-time, salaried position: Flexible schedule/hours

· Salary:

o $47k - $54k annually – Part Time

o Salary commensurate with experience and skill level

· 401-K

Please email a cover letter and resume with current contact information in PDF format (only) to the following address: studioardarch@gmail.com

Please make sure to let us know why you are right for the position and want to join our team!

NO CALLS PLEASE

Job Types: Full-time, Part-time

Pay: $47,000.00 - $54,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Los Angeles, CA 90004: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping and Administrative Assistant: 3 years (Preferred)

Work Location: One location

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